Business and Administrative Specialist

** Job Posting

Title:

** Business and Administrative Specialist**---
- **** Hiring Department:
** Lyndon B Johnson School of Public Affairs**---
- **** Position Open To:
** All Applicants**---
- **** Weekly Scheduled

Hours:

** 40**---
- **** FLSA Status:
** Non-Exempt from FLSA**---
- **** Earliest

Start Date:

** Immediately**---
- **** Position Duration:
** Expected to Continue**---
- ***
* Location:

** UT MAIN CAMPUS**---
- **** Job Details:**## General Notes About The University of Texas at Austin What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, and leadership.  The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The LBJ School of Public Affairs The Lyndon

B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement.

Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.## Purpose The Business and Administrative Service (BAS) Manager is looking a Business and Administrative Specialist to support assigned LBJ School operating units and centers and act as point of contact for their respective business and administrative services.##

Responsibilities
* Serve as point of contact for LBJ operating units and assigned centers for business and administrative matters. Advise unit heads of relevant policies. Receive request tickets and route or take action as appropriate. Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery. Create payment vouchers in Define.

Ensure regular check-ins with unit heads and request support from CBO as needed.
* Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets. Determine and execute appropriate method of procurement. Obtain quotes as needed.  Prepare Business Contracts and related justification forms; serve as back up for business contract review and liaison between requestor and Business Contracts and Purchasing Offices from inception to final approval. Follow up on incomplete purchases or undelivered items.

Order supplies. Coordinate vendor set up.
* Receive and process travel authorizations and changes. Coordinate documentation ensuring appropriate…