Project Coordinator - Commercial Construction

A commercial flooring company known for craftsmanship and long-standing partnerships in the Austin market, is seeking a Project Coordinator to join their team in Austin, Texas. This role supports both estimating and project management functions, ensuring bids are tracked, documents are organized, and budgets are monitored from project kickoff through completion.

• Monitor and log bid invitations throughout the day using Smart Sheet to support the estimating team
• Coordinate with mill reps to request material pricing and flag large-quantity projects to leadership
• Follow up with estimators and project managers on bid activity and material pricing
• Prepare and manage submittal packages after project award, including ordering samples and reviewing responses from general contractors
• Maintain up-to-date project data in Smart Sheet and track daily tasks across internal teams
• Communicate material lead times and alert stakeholders to procurement risks
• Assist in monitoring job costs and project budgets, tracking RFIs, drawing revisions, and change orders
• Coordinate material returns and credit memos with mills, reps, and the warehouse
• Organize and maintain project folders and documentation

• 2+ years in construction, flooring, or building materials coordination
• Strong attention to detail with excellent organizational and communication skills
• Experience with Smart Sheet or similar project tracking tools
• Familiarity with construction project documentation and timelines
• Ability to multitask and meet deadlines in a fast-paced environment
• Proficiency in Adobe Acrobat and Microsoft Office

• Prior experience working with flooring vendors or mill reps
• Background supporting estimators or project managers in the subcontractor space
• Knowledge of SpecID or similar tools for product submittals

• A team-oriented culture focused on quality, collaboration, and follow-through
• Exposure to full project lifecycle and close coordination with company leadership
• Competitive compensation and benefits
• Long-term stability with a strong project pipeline across the Austin region

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.