Construction Administrator

VLK is seeking a Construction Administrator for our Austin office due to the high growth and expansion we are experiencing in Central Texas. This position will manage and enforce the construction contract of multiple projects during the construction phase to ensure the highest quality in accordance with the design intent dictated in the Contract Documents.

• Visit site a minimum of once a week, or as determined by project need, and at other times relative to the stage of construction
• Walk the site with the Contractor to review progress of construction, with emphasis on evaluating conformance with Contract Documents and construction schedule
• Create field observation reports through our online project management software
• Notify consultants of appropriate times for them to make site observations
• Respond to Contractor questions while on site and relay relevant information to project team. Identify and document questions that modify the design intent through relevant process (RFI, ASI, Proposal Request, etc.)
• Review and process Contractor’s Application for Payments relative to the stage and quality of construction
• Perform Substantial Completion and Final Completion inspections
• Create and issue deficiency lists at relevant times during the construction process, including at Substantial Completion
• Convey to the Architecture Director(s), project team, and Quality Assurance Director improvements that could be made to the design process based on experiences in the field during the construction process. Examples include improvements to details, material selection, drawing quality, specifications, etc.

• Initiate and lead Pre-Construction Conference upon issuance of Notice to Proceed to cover relevant agenda items and information pertaining to the specific project.
• Lead meetings with Owner, Architect, and Contractor at regularly scheduled intervals to discuss construction progress and conformance with schedule and design intent, as well as to review upcoming milestones and critical coordination issues.
• Initiate and lead Pre-Installation conferences with Contractor, Sub-Contractor(s), Vendors, and relevant consultants to review processes, procedures, and other special circumstances relevant to the execution of the specific product, system, or scope of work.
• Initiate and lead project closeout meetings to review closeout procedures and schedule for submitting and reviewing documentation.

• Review questions from the contractor with the project team and respond to RFI’s through our online project management software
• Submit minor changes to the contract documents as Supplemental Instructions through our online project management software
• Coordinate and maintain Construction Documents during the construction phase
• Initiate Proposal Requests for proposed changes to the scope of the project due to the request of the Owner or discovered condition.

• After review and agreement of cost and time proposals, submit recommendation to Owner to approve or reject the cost and time submitted. Upon approval from Owner, incorporate into the project scope via contingency reconciliation, allowance reconciliation, or Change Order
• Facilitate Change Order documentation and execution
• Monitor use and balances of contingencies and allowances on an ongoing basis
• Review submittal schedule proposed by Contractor
• Ensure project team is processing Contractor’s shop drawings, product data, samples, and on-site mock-ups in a timely manner

• Issue Notice to Proceed on behalf of the Owner upon execution of construction contract
• Certify Contractor’s request for payments and forward to the Owner for processing
• Prepare and issue Change Orders
• Prepare and issue Certificate of…