Project Administrator - Commercial Construction

Wurzel Builders is seeking a Project Administrator to provide administrative support for commercial construction projects. This is a full‑time nonexempt role.

About Wurzel Builders:

Wurzel Builders, LTD. is an Austin‑based commercial builder committed to quality construction and building services. Our comprehensive construction services, leadership, planning and proactive approach to projects ensure each client’s vision is executed efficiently to meet or exceed their expectations. We specialize in building for some of the most well‑known companies in the United States. We are committed to hiring the best talent in the industry and providing a great place for employees to learn, grow and be a part of our Wurzel work family.

Role overview:

The Project Administrator provides administrative support to the Project Manager and project team as related to the responsibilities listed below. All Project Administrators are encouraged to learn Project Manager skills through taking on project responsibilities as requested and approved by both the Project Manager and Project Administrator Team Lead as time permits.

• Ensure that the current project plans are in construction management software, and revisions are distributed to the appropriate subs in a timely fashion.
• Track all submittals via construction management software and inform the Project Manager when they are available for official review. Follow up to ensure that all submittals are received and processed timely in accordance with the dates shown on the Submittal Log.
• Follow up with the architect/owner/design team to ensure that the RFIs are being answered completely and on time.
• Generate and maintain the following:
  • Submittal Logs
  • RFI logs/responses
  • Change Orders Logs
  • Subcontractor Contracts
• Organize all project documentation for quick, easy reference. File documentation on construction management software and/or the company network in accordance with the department handbook.
• Gather and provide initial review of subcontractor pay applications and provide to Project Manager in a timely fashion.
• Create and distribute OAC meeting agendas, take all notes at the OAC meetings and post on construction management software in accordance with the department handbook.
• Set up projects in construction management software in accordance with the department handbook.
• Provide administrative support for multiple projects at one time.
• Process subcontractor payment waivers.
• Upload project progress pictures in construction management software, as requested.
• Print civil/engineering/architectural drawings as requested.
• Produce project close‑out documentation at or near the completion of each project in conjunction with Project Manager.
• Possible field assignments, as appropriate, determined by project size and complexity.
• Other duties as assigned.

• High School diploma or related degree
• 2+ years of construction administration experience

• Autodesk experience
• Bachelor’s Degree in Construction Management or related degree
• 5+ years of construction administration experience preferred

• Proficiency with Microsoft Office products required
• Proficient in reading and understanding construction documents

• Advanced written and verbal communication skills
• Demonstrated problem solving capabilities
• Ethical behavior and integrity used in all situations
• Detail‑oriented
• Strong negotiation skills
• Strong analytical and organizational skills
• Ability to prioritize

This is a full‑time nonexempt position. Typical workdays and hours are Monday through Friday 8:00 a.m. to 5:00 p.m. at the Wurzel Builders office at 630 Ralph Ablanedo Dr, Bldg 1, Austin, TX 78748.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office setting and outdoor site work is required in the inspection of various land‑use developments, construction sites or public works…