Construction Purchasing Agent

Senior Construction Purchasing Agent

Our client is seeking a Senior Construction Purchasing Agent to lead trade engagement, bidding, and subcontracting for Construction projects within an integrated Design-Build organization. Our client serves as both designer and general contractor, delivering projects that span land development through vertical construction and finish-out. These projects include residential, commercial, and mission-critical military facilities, all supported by innovative construction technologies that are transforming how secure and resilient structures are built.

The Senior Construction Purchasing Agent will be responsible for developing and managing all subcontracting and procurement processes, this could include the Department of War (DoW), Federal Acquisition Regulation (FAR), and Unified Facilities Criteria (UFC) requirements. This role requires a highly organized professional with deep experience in commercial construction practices, subcontract negotiation, and vendor management who can balance compliance, cost control, and performance under tight construction timelines.

Responsibilities

Trade Engagement, Bidding & Subcontracting

Lead the full procurement lifecycle for construction projects, including trade outreach, bidding, bid leveling, and subcontract execution.

Develop and issue RFPs, bid packages, and could include scopes of work in compliance with FAR, DFARS, and DoW subcontracting regulations.

Ensure all subcontract agreements include the appropriate government contract flow-down clauses, reporting requirements, and compliance provisions (e.g., Buy American Act, Davis-Bacon Act, cybersecurity requirements, safety standards, and equal opportunity provisions), as required for the project or Prime Contract.

Evaluate trade partner bids for completeness, cost competitiveness, and compliance with technical and contractual requirements.

Support government and internal audits by maintaining accurate and complete documentation of all subcontracting and procurement actions.

Build and maintain strong relationships with qualified trade partners

Hold subcontractors accountable for strict adherence to schedule, quality, and safety requirements, and enforce corrective action when performance falls short.

Compliance & Process Development

Interpret and implement requirements from Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), military and federal branch-specific standards, and other DoW procurement and construction mandates within subcontracting processes.

Collaborate with legal, finance, and project management teams to ensure all subcontract terms meet contractual, regulatory, and insurance requirements.

Establish new workflows, approval hierarchies, and document controls that ensure subcontracting activities are fully compliant with federal standards and internal policies.

Lead efforts to standardize subcontract templates, procurement checklists, and compliance review processes.

Manage the flow-down implementation of all government contract requirements, including reporting, security, and quality control obligations, within the subcontracting framework.

Resource Planning & Forecasting

Manage the pipeline of inbound bidding and subcontracting requests to ensure timely procurement and contract execution across all active and upcoming projects.

Create and maintain project buyout demand forecasts, analyzing workload trends and future project requirements.

Proactively recommend when additional staffing, consultant support, or outsourcing is needed to maintain project commitments and contract deadlines.

Coordinate with Program/Project Managers and Design teams to align procurement timing with project milestones and funding cycles.

Cost Management & Continuous Improvement

Partner with project management and finance teams to ensure subcontractor pricing aligns with project budgets and government-approved cost structures.

Track and analyze subcontractor performance data, bid competitiveness, and cost trends across the portfolio.

Develop and maintain dashboards and reporting tools to monitor procurement KPIs, vendor utilization, and cost performance.

Lead continuous improvement initiatives that strengthen subcontracting process efficiency, compliance, and transparency.

Identify and onboard new trade partners with capabilities suited for commercial and/or Federal/military work, expanding the qualified vendor base.