Production Manager

Job Description

The Production Manager manages and coordinates all aspects of film exhibition and screening logistics, including digital technology, projection and recruiting projectionists, equipment needs, contacting filmmakers, and overseeing Back of House Projection operations. The Production Manager works with the Film Department to ensure the Film Program runs as smoothly and on time as possible, adheres to screening venue contracts, and supports production of Filmmaker Packets.

While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast‑paced, team‑oriented production environment. The ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

• Manage the database, organization, and flow of all incoming digital film files
• Create spreadsheets and track all filmmaker information, materials, and deliverables, including exhibition files
• Update the Filmmaker Packet and send to filmmakers upon a film's acceptance
• Create and collect preshow slideshows, trailers/bumpers and place in appropriate playlists

• Schedule and coordinate equipment rentals needed at each screening venue
• Move, set up all computers for exhibition at screening venues
• Perform sound checks at screening venues
• Coordinate logistics for all films and screenings
• Follow and complete backup procedures for digital files
• Serve as screening tech point person before and during the Festival

• Gather a team of Quality Checkers to ensure films play properly and meet Festival requirements
• Recruit capable Projectionist Volunteers to work during the Festival
• Work with the Theater Operations Manager to oversee training and communication to all Theater Volunteers, specifically Projectionists
• Attend all film department and staff meetings
• Oversee and be on call during all screenings throughout the Festival to troubleshoot any technical or staffing issues

• Contact filmmakers about deadlines and make sure all deliverables arrive on time
• Support registration of attending filmmakers with Film Department
• Keep Film Department updated on the schedule and status of all digital transfers
• Establish connections with screening venue contacts
• Provide weekly reports and attend weekly meetings
• Adhere to and complete a pre-determined timeline
• Stay ahead of schedule and be preemptive with all deadlines and possible upcoming technical difficulties
• Provide exemplary customer service
• Provide completion materials, including but not limited to wrap up report, final invoices, receipts, archiving of the film program, and updating Production Manager training materials

Commitment to the AFF Mission Statement