Luxury Spa Reservationist

Overview

Join a team of dedicated and caring professionals passionate about providing exceptional customer service to ensure guests' well-being at our state-of-the-art luxury spa. You will play a vital role with our reservations team as the first point of contact for guests calling to make day spa reservations and for customers calling to purchase gift certificates for lucky friends and family members.

You will also interact with in-house guests who wish to make spa appointments while staying at our beautiful resort, tucked away in the Texas Hill Country on the shores of Lake Austin. Be a part of this award-winning spa and wellness retreat that is rated among the top resorts in the world and the only destination spa in the Condé Nast Traveler Gold List Platinum Circle.

• Promote the Lake Austin Spa Resort brand throughout every guest interaction.
• Generate spa revenue by providing excellent customer service while taking spa guest reservations promptly.
• Quote rates correctly, ensure availability, and accurately reserve appointments utilizing Spa Soft software.
• Process gift certificate orders.
• Provide accurate, appropriate, and timely responses to all guest requests.
• Take reasonable steps during and after the call to ensure guest satisfaction.
• Regularly attend and participate in training and staff meetings.
• Use listening skills to determine guest's needs and revenue potential.
• Determine the need to request special considerations regarding room rates and package inclusions. Follow up on these requests with the Reservations Manager after relaying the status of such requests to the guest/travel agent. Request exceptional amenities, arrange transfers, and make any necessary arrangements for guests with outside vendors to provide the caller with high customer service.
• Process outbound correspondence, including preparing MS Word documents and letters to be mailed, emailed, or faxed. Attend to messages and promptly distribute work according to departmental policy and procedure. Fulfill brochure requests and overnight gift certificates. Process Monarch Club enrollment confirmation letters.

• Promote the sales of other spa services in a positive and motivational manner.
• Process online spa appointment requests for upcoming in-house guests.
• Confirm future appointments by phone.
• Work without constant and direct supervision and remain at assigned posts for extended periods.
• Attend and participate in briefings and specialized training programs to acquire up-to-date information and increase product knowledge. This includes, but is not limited to, policies, procedures, promotions, and special programs, rates, or packages.
• Assist the Sales & Marketing Department in collecting data for future marketing efforts. This includes, but is not limited to, policies, procedures, promotions, and special programs, rates, or packages. Special projects.

• High School Diploma or GED
• 1+ years of consistent, steady work experience with the public, specifically in customer service
• Flexibility with schedule, including weekends and holidays
• Exceptional verbal communication and listening skills
• Pleasant and personable. Must maintain a good working relationship with co-workers, the LASR leadership team, and property personnel.
• Excellent customer focus with the ability to quickly establish credibility and make a connection with guests
• Ability to project a positive attitude over the phone
• Ability to multi-task (speak with guests on the phone while accessing the computer and entering critical information)
• Proficient with Microsoft products
• Opera/Spa Soft knowledge and experience preferred
• Ability to work individually and within a team
• Detail-oriented with the ability to multi-task
• Ability to be efficient and productive in a fast-paced environment
• Pleasant personality; self-starter; enthusiastic team player; self-motivated. Strong background in sales and customer service.
• Ability to work independently, exercise initiative, and make decisions with confidence.
• Command of the English language, both in written and spoken form.

• Previous reservations or call center experience is helpful
• Pleasan…