Associate Registrar

Overview

Job Posting

Title:

Associate Registrar

Hiring Department: Office of the Registrar

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details:

General Notes

The mission of the Office of the Registrar at the University of Texas at Austin is to support the academic mission of the University by empowering every student to succeed and equipping faculty and staff with tools to excel. We achieve this by safeguarding and maintaining academic records, collaborating to provide services that benefit our students and the campus community; delivering excellent service, and leading campus efforts to support, contribute to, and enhance the academic and student experience.

The Office of the Registrar Vision:

The Office of the Registrar will be a trusted leader in the student and academic community by delivering responsive, excellent service, and proactive, innovative solutions. We are committed to fostering a supportive environment that promotes professional growth and development for our team, while providing tools that enhance teaching, learning, service, and research for the University.

The Office of the Registrar emphasizes:

• Service Excellence:
  We commit to providing attentive and responsive exceptional service.
• Accuracy:
  We ensure precise, reliable, and protected academic records.
• Integrity:
  Our actions are honest, ethical, and responsible.
• Student Success:
  We support the academic mission and prioritize the needs and successes of students.
• Continuous Improvement:
  We continuously assess and enhance our services, seeking new and better ways to serve our students andthe university community.
• Collaboration:
  
  We communicate effectively, share our expertise to achieve common goals, and serve as problem solvers for our campus partners.
• Teamwork:
  We foster a caring and motivated staff, cultivate a collaborative work environment, and promote leadership at all levels of the organization.

Leadership and Compliance

• Serve as a member of the Registrar's Office leadership team, contributing to strategic planning, policy development, and service delivery improvements.
• Supervise and lead a team of managers and administrative staff across functional areas within the Office of the Registrar, fostering professional growth through coaching, mentoring, and staff development initiative. Collaborate with Assistant Registrars and Office of the Registrar leadership team to manage caseload distribution and work assignments.
• Oversee compliance with federal, state, and institutional policies.
• Develop and implement tools to identify compliance risks, develop mitigation strategies, and plans for peak periods.
• Liaise with auditors, accrediting agencies, and regulatory bodies, including, but not limited to agencies such as the Texas Higher Education Coordinating Board, Texas Veterans Commission (TVC), and the Department of Veterans Affairs, Department of Education.
• Lead process improvement initiatives and collaborate with Information Technology and campus stakeholders to enhance data integrity and operational efficiency.
• Lead efforts with campus partners to ensure resolution of student issues and implementation of process changes to increase effectiveness and student success.
• Oversee multiple critical functional areas within the Office of the Registrar, depending on office needs.
• Regularly monitor federal, state, and institutional legislation to ensure compliance and proactively work with leadership to adjust office policies and procedures.
• Analyze data and prepare reports to support institutional decision-making and accreditation efforts.

Institutional Collaboration

• Ensure oversight and management of Office of the Registrar student-facing services. Collaborate with campus partners and colleges/schools to ensure seamless integration of student support and academic progression.
• Lead and collaborate with colleges/schools and campus partners to create and implement programs that support students. Develop academic advising partnerships to support students' educational progression.
• Represent the university on committees and…