Program Coordinator, Graduate Recruitment & Admissions

Job Posting

Title:

Program Coordinator, Graduate Recruitment & Admissions

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- Hiring Department:

School of Nursing

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- Position Open To:

All Applicants

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- Weekly Scheduled

Hours:

40

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- FLSA Status:

Exempt

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- Earliest

Start Date:

Immediately

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- Position Duration:

Expected to Continue

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- Location:

UT MAIN CAMPUS

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- Job Details:

Purpose

This role will assist the Office of Student Services (OSS) with activities and duties pertaining to graduate student recruitment and admissions Graduate Students Committee (GSC) support; and student scholarships coordination and processing.

Responsibilities

Graduate Student Recruitment & Admissions

Assists the Director for Graduate Program Advising & Admissions with duties, including:

Admissions and Recruitment

* Providing administrative support for recruiting packages and maintains records on admissions and recruitment

* Preparing and sending acceptance/denial letters and program literature

* Supporting prospective student and admitted student campus visit events

* Facilitating information sessions for prospective graduate applicants

* Coordinating admissions processes and resolve related problems and issues for graduate applicants and enrolled students

* Compiling and provide applicant data to Graduate Admissions and Programs Committee (GAPC)

* Attending select GAPC meetings to provide details on the data compiled for GAPC

* Communicating admissions decision to the Graduate School and to notify applicants of missing material and admissions decision

* Assisting faculty with student advising and students with advising, registration, course add/drops, withdrawals, and leave of absence forms and documentations

* Performing prerequisite transcript evaluations

* Coordinating admissions processes and resolve related problems and issues for graduate applicants

* Coordinating admissions decisions, notify Graduate School and applicants, request any missing materials.

* Assisting with advising graduate students on program requirements

* Providing information and clarification of institutional and program rules and requirements.

* Participating in student recruitment activities, including traveling to recruitment events.

Program Coordination & Administrative Support

* Maintaining records and databases on applicants to graduate programs (e.g., program, concentration, class enrollment, and application information)

* Maintaining records and databases on current graduate students

* Composing letters and reports related to current students. Compile information and track program, concentration, and class enrollment

* Maintaining listservs for current graduate students

* Serving as a contact for prospective, current, and alumni communities, answering all inquiries, including general academic and procedural information

* Maintaining programs of work for graduate students

* Advise students on faculty advising, registration, course add/drops, withdrawals, and leave of absence forms and documentation

* Assisting graduate students with forms and documentation for Qualifying Exams, dissertation proposal meetings, candidacy, and final dissertation meetings

* Providing forms and maintain a repository of graduate students' applications and curricula vitae for graduate student employment (e.g., Teaching Assistant, Research Assistant, Assistant Instructor, Clinical Teaching Assistant); distribute and collect employment materials; and provide information to faculty and to School of Nursing (SON) Human Resources for processing the hiring of TAs, GRAs.

* Coordinate with SON Human Resources to complete Assistant Instructor (AI) petitions, when needed, to the Graduate School at the start of each semester

* Coordinating procedures leading to student graduation, including certifying students eligible to graduate, applying for graduation, and certifying programs of work.

* Coordinating with SON evaluator to distribute graduation surveys and provide list of students or graduates.

* Assisting with accurately and timely documentation of OSS processes and procedures.

Graduate Student Committee Support

* Sending request for agenda items to all GSC members and guests prior to meeting

* Preparing agenda and sending it to GSC chair for…