Academic Program Coordinator, TEMBA, Texas McCombs

Job Title

Academic Program Coordinator, TEMBA, Texas Mc Combs

Red McCombs School of Business

• Weekly scheduled hours: 40
• FLSA status:
  Exempt from FLSA
• Earliest start date:
  Immediately
• Position duration:
  Expected to continue
• Location:
  
  UT Main Campus (Austin, Texas)

The Academic Program Coordinator serves as an integral member of the Texas Evening MBA operations team and a strategic operational and student services partner for the Texas Evening MBA (TEMBA) program. This role is responsible for delivering high-level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio.

• Program Coordination:
  Assists in local and offsite class weekends and events, and serves as backup to Senior Academic Program Coordinators; includes close coordination and frequent communications with faculty, staff, caterers, custodial staff, hotels, travel providers, guest speakers and more.
• Student Affairs:
  Provides problem‑solving and resource referrals for students; creates, maintains and distributes weekly program updates for students, student resources web pages, and ad hoc email announcements; triages email inquiries, proactively and independently researches matters, communicates information across multiple team members; supports program team in execution of all class sessions and events, including New Student Onboarding, Orientation, Student Organization activities and Graduation;
  
  builds and maintains relationships with faculty, students, cross‑functional team members and internal/external vendors.
• Student Organization Advising:
  Advises MBA student organizations on community building initiatives, liaises on University policies, procedures, and resources, and manages budget allocation.
• Strategic Initiatives:
  Provides feedback on current processes and supports planning and implementation of process improvements.
• Stakeholder Coordination:
  Creates, processes and maintains documents for all travel (including processing staff and faculty RTAs and travel reimbursements), and coordinates travel; maintains student listservs; maintains student and faculty rosters; provides ad‑hoc support to program leadership; other functions as assigned.

• Bachelor’s degree and 3 or more years of relevant experience coordinating programs.
• Ability to work flexible hours, including evenings and weekends; ability to travel within the state of Texas.
• Strong organizational skills and attention to detail.
• Outstanding written and verbal communication skills.
• Proficient with Microsoft Office and comfortable learning new systems (Canvas, Qualtrics, etc.).
• Customer‑focused with the ability to exercise discretion and confidentiality.
• Capable of prioritizing, multi‑tasking and meeting deadlines with minimal supervision.

• Experience coordinating academic or student‑facing programs in higher education.
• Event planning or logistics experience supporting large‑scale or professional events.
• Prior experience at UT Austin or another higher‑ed institution.
• Familiarity with complex academic operations (registrations, advising processes, travel/financial workflows).
• Service‑oriented approach and an ability to anticipate stakeholder needs.
• Strong critical thinking and problem‑solving skills.
• Ability to build interpersonal relationships across diverse student, staff, and faculty groups.
• Initiative, follow‑through, and the ability to manage details in fast‑paced environments.

• $50,000 + depending on qualifications

• Standard office environment (shared workspace) with repetitive use of a keyboard at a workstation.
• Required availability for evening TEMBA class sessions and occasional travel.
• This position is based in Austin, Texas.
• Applicants must be legally authorized to work for any employer in the United States; this position is not eligible for sponsorship of work visas.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest

The University of Texas at…