Academic Program Coordinator, TEMBA, Texas McCombs

Job Posting

Title:

Academic Program Coordinator, TEMBA, Texas Mc Combs

Hiring Department: Red McCombs School of Business

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

The Academic Program Coordinator serves as an integral member of the Texas Evening MBA operations team and a strategic operational and student services partner for the Texas Evening MBA (TEMBA) program. This role is responsible for delivering high-level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio.

Program Coordination

• Assists in local and offsite class weekends and events, and serves as backup to Senior Academic Program Coordinators; includes close coordination and frequent communications with faculty, staff, caterers, custodial staff, hotels, travel providers, guest speakers and more.

Student Affairs

• Provides problem-solving and resource referrals for students.
• Creates, maintains and distributes weekly program updates for students, student resources web pages, and ad hoc email announcements.
• Triages email inquiries, proactively and independently researches matters, communicates information across multiple team members.
• Supports program team in the execution of all class sessions and events, including but not limited to New Student Onboarding, Orientation, Student Organization activities and Graduation.
• Builds and maintains relationships with faculty, students, cross-functional team members and internal/external vendors.

Student Organization Advising

• Advises MBA student organizations on community building initiatives, liaise on University policies, procedures, and resources, and manages budget allocation.

Strategic Initiatives

• Provides feedback on current processes and supports planning and implementation of process improvements

Stakeholder Coordination

• Creates, processes and maintains documents for all travel (including processing staff and faculty RTAs and travel reimbursements), and coordinates travel.
• Maintains student listservs.
• Maintains student and faculty rosters.
• Provides ad hoc support to program leadership
• Other functions as assigned.

• Bachelor's degree and 3 or more years of relevant experience coordinating programs.
• Ability to work flexible hours, including evenings and weekends. Ability to travel within the state of Texas.
• Strong organizational skills and attention to detail.
• Outstanding written and verbal communication skills.
• Proficient with Microsoft Office and comfort leaning new systems (Canvas, Qualtrics, etc.)
• Customer-focused with the ability to exercise discretion and confidentiality.
• Capable of prioritizing, multi-tasking and meeting deadlines with minimal supervision.

Relevant education and experience may be substituted as appropriate.

• Experience coordinating academic or student-facing programs in higher education.
• Event planning or logistics experience supporting large-scale or professional events.
• Prior experience at UT Austin or another higher‑ed institution.
• Familiarity with complex academic operations (registrations, advising processes, travel/financial workflows).
• Service‑oriented approach and an ability to anticipate stakeholder needs.
• Strong critical thinking and problem‑solving skills.
• Ability to build interpersonal relationships across diverse student, staff, and faculty groups.
• Initiative, follow‑through, and the ability to manage details in fast‑paced environments.

$50,000 + depending on qualifications

• Standard office environment (shared workspace) with repetitive use of a keyboard at a workstation
• Required availability for evening TEMBA class sessions and occasional travel.
• This is an Austin, Texas-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a…