Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environ

Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

Texas

The CAEE Graduate Coordinator is responsible for coordinating all phases of graduate program activities. This role requires strong organizational, communication, and leadership skills, as well as a commitment to student success and professional development.

• Academic Program Support – Coordinating administrative components of the graduate programs, ensuring compliance with institutional rules, preparing petitions and official letters, maintaining catalog updates, and liaising with multiple university offices.
• Graduate Student Support – Maintaining accurate records for prospective, incoming, and current students, processing paperwork, advising on policies, coordinating fellowships, and ensuring timely funding and support packages.
• Recruitment Coordination – Designing and implementing recruitment strategies, organizing events, representing the department at conferences, and coordinating visa matters with the International Office.
• Admissions – Managing applicant communications, updating the departmental website and materials, and handling the clerical processing of applications.
• Data Requests – Providing statistics and reports for program analysis, maintaining records with confidentiality.
• Program and Event Coordination – Organizing orientation and other events, supporting the mentoring program, and providing administrative support for related programs.
• Assist with special projects and duties as assigned.

• Bachelor’s Degree plus five years’ experience working with college students in an academic counseling capacity.
• Problem‑solving ability and composure under challenge.
• Efficiency and effectiveness under pressure with frequent interruptions.
• Student advocacy and strong interpersonal skills.
• Professional, confident demeanor with diplomatic interaction skills.

• More than the required years of experience with college students or academic counseling.
• Prior experience with UT program coordination or student services procedures.
• Knowledgeable of university resources and campus culture.
• Strong multitasking, discretion, and initiative with team collaboration.
• Knowledgeable about the Department of Civil, Architectural, and Environmental Engineering and the Cockrell School of Engineering.

$55,000 + depending on qualifications

• Competitive health benefits (employee premiums covered 100%, family premiums covered 50%).
• Voluntary Vision, Dental, Life, and Disability insurance.
• Generous paid vacation, sick time, and holidays.
• Teacher Retirement System of Texas with employer matching funds.
• Additional voluntary retirement programs (403(b) and 457(b)).
• Flexible spending account options.
• Free training access through Linked In Learning and conference opportunities.
• Tuition assistance.
• Expanded employee discount program (athletic tickets).
• Free access to UT libraries and museums with staff .
• Free rides on UT Shuttle and Austin Cap Metro buses.

• Standard office environment.
• Repetitive keyboard use.

• Standard business hours Monday–Friday 8:00 a.m.–5:00 p.m.
• Occasional evening and weekend work may be required.

The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.