Senior Fellowships and Student Services Coordinator

Senior Fellowships and Student Services Coordinator

The Senior Fellowships and Student Services Coordinator will manage fellowship and scholarship operations, administer awards, develop funding strategies, oversee scholarship systems and reporting, support student academic services, and serve as a primary liaison with donors, students, university partners, and school leadership. The position provides analytical and strategic support to leadership to advance enrollment, student success, and stewardship objectives.

Student Services and Academic Program Administration

• Provide student services and academic support for graduate and undergraduate students, advising on enrollment, degree progress, academic status changes, and university policies.
• Maintain student records, reports, and program documentation; coordinate onboarding and student communications; and serve as a liaison with university offices to resolve issues and secure approvals.

Fellowship and Scholarship Program Administration

• Lead fellowship and scholarship administration for the LBJ School, overseeing admissions and continuing-student funding programs, including outreach, application review, award decisions, and compliance.
• Manage fellowship, scholarship, tuition, stipend, and internship awards; exercise independent judgment on eligibility, exceptions, and award modifications; and serve as the primary liaison for students, academic programs, university offices, and external partners on funding matters.

Scholarship Planning, Financial Management, and Data Analysis

• Develop and manage scholarship and fellowship strategies, funding models, award recommendations, budget projections, yield analyses, and multi-year forecasts to support enrollment, student success, and stewardship goals.
• Analyze and reconcile funding, expenditures, commitments, and enrollment data to optimize resource allocation and compliance.
• Prepare reports, dashboards, presentations, and executive analyses for leadership and external stakeholders, while implementing process improvements that enhance efficiency, fiscal stewardship, reporting accuracy, and program effectiveness.

Scholarship Systems, Technology, and Compliance Management

• Serve as the primary administrator for LASSO and other scholarship management systems, overseeing application cycles, review workflows, communications, system configurations, and enhancements.
• Ensure accurate award processing, data integrity, reporting, record retention, and compliance with university requirements, while partnering with university technology and administrative offices to resolve issues and improve scholarship management processes.

Donor Relations and Stakeholder Engagement

• Serve as the primary contact for fellowship and scholarship matters with donors, university partners, and academic units.
• Coordinate donor-funded awards and stewardship activities, provide program reporting and recipient data, and support initiatives that strengthen student funding opportunities and donor engagement.

• Bachelor's degree. Minimum of five (5) years of related work experience demonstrating increasing responsibility.
• 3 years of experience in student services, scholarship administration, fellowship administration, higher education administration, enrollment management, financial aid, donor-funded programs, or related areas.
• Experience managing complex records, databases, reporting systems, business processes, analytical, organizational, and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• High level of proficiency in Microsoft Office programs:
  Excel, PowerPoint, Word, Outlook, etc.

• Previous UT experience or other institution of higher education administering fellowship, scholarship, admissions, or student services administration including student information systems, scholarship management platforms, or related technologies.
• Ability to budget plan, perform financial analysis, forecasting, and enrollment strategy and preparing executive-level reports, dashboards, and presentations.
• Experience working with donor-funded scholarship and fellowship programs.

$52,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest