Academic Program Coordinator

Job Posting

Title:

Academic Program Coordinator

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled

Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest

Start Date:

Aug 24, 2026

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Dell Medical School is seeking an Academic Program Coordinator.
This position has an end date of 08/31/27, renewable based upon availability of funding, work performance, and progress toward goals.

The Academic Program Coordinator is responsible for overseeing and managing educational programs within the healthcare system. This role involves developing program curricula, coordinating with faculty and medical students, and ensuring the program meets educational goals and standards. The coordinator ensures compliance with educational standards and regulations, manages budgets, and organizes educational events.

• Develops and implements academic program plans, curricula, and schedules.
• Coordinates with faculty to align program objectives with educational goals.
• Contribute to continuous quality improvement initiatives that enhance the educational experience and prepare students for residency training.

• Provides academic administrative support to medical students, fostering their professional growth and development into compassionate, competent physicians.
• Monitors medical student progress and addresses any concerns or problems.

• Manages program budgets and resources effectively.
• Prepares reports on program activities, progress, and status.
• Maintains program records and documentation.

• Coordinates with faculty physicians to ensure smooth program delivery.
• Liaises with psychiatry residents, psychiatry fellows, and faculty physicians for didactics and evaluations.

• Plans and organizes educational events, workshops, and seminars.
• Coordinates logistics for program-related events.
• Communicates regularly with medical students, faculty, and administrators.

Other duties as identified by department

• Participates in strategic planning and program evaluation.
• Manages special projects as assigned.
• Provides backup support for other administrative roles as needed.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

• Skilled in developing detailed plans and organizing resources effectively.
• Skilled in building and maintaining positive relationships with medical students, faculty, and staff.
• Providing medical student support, collaborating with faculty, resolving conflicts.
• Skilled in conveying information clearly and effectively in both written and verbal forms.
• Preparing reports, conducting workshops, communicating program updates.
• Skilled in identifying issues and developing effective solutions.
• Addressing medical student concerns, improving program processes, managing budget constraints.
• Maintaining program records, preparing detailed reports, monitoring compliance.

Requires a Bachelor's Degree in Education, Business Administration, or a related field. Minimum of 3 years of relevant experience in an educational or administrative setting.

Relevant education and experience may be substituted as appropriate.

Bilingual in Spanish

• none

$51,174+ depending on qualifications

* Standard office equipment

* Repetitive use of a keyboard

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in…