Sr Operations Specialist; Settlements and Buy-Ins

Who We Are

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest.

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.

Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex.

We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created.

2026, 2025, 2024, 2023 - Presented by Built In

2025 - Presented by US Fin Tech Awards

2024 - Presented by CNBC

We’re looking for a motivated self-starter to join our expanding Operations team in Dallas, Texas. As a Senior Operations Specialist (Settlements & Buy-Ins), you’ll be joining a team that executes on critical market-related and client-reporting functions. You will support the Settlements and Buy-ins teams by performing a variety of risk and regulatory functions. This is an opportunity to support Apex’s core products for our introducing broker-dealers.

• Settlements Operations Oversight:
  Monitor and resolve critical settlement exceptions, failed trades, and buy-in events across custody, clearing, and settlement platforms. Ensure all settlement workflows, reconciliations, and cash/securities movements are processed accurately and efficiently, with issues escalated and resolved promptly.
• Client & Broker-Dealer Relations:
  Serve as primary point of contact for client inquiries related to settlement status, trade breaks, buy-in notifications, and position discrepancies. Communicate proactively via email and phone with clients, custodians, and counter parties to resolve settlement issues and ensure superior service delivery.
• Regulatory Compliance & Technical Expertise:
  Maintain comprehensive knowledge of SEC Rule 204, Regulation SHO, settlement discipline requirements, and FINRA trade reporting rules. Ensure all settlement operations comply with regulatory standards while staying current on evolving settlement cycle changes (T+1) and industry best practices.
• Systems Management & Automation Initiatives:
  Partner with Technology teams to identify automation opportunities, reduce manual interventions, and enhance system capabilities for settlement processing and exception handling.
• Process Optimization & Analysis:
  Analyze settlement workflows, buy-in procedures, and reconciliation processes to identify inefficiencies and operational risks. Design and implement process improvements that reduce settlement failures, minimize buy-in costs, and enhance operational scalability.
• Documentation & Procedure Development:
  Help maintain comprehensive Written Supervisory Procedures (WSPs) and desktop procedures. Ensure documentation supports operational consistency, audit readiness, and knowledge transfer across the team.
• Team Leadership & Mentorship:
  Train, coach, and develop junior operations specialists and analysts in settlement operations, buy-in procedures, and regulatory requirements. Foster a culture of continuous improvement, technical excellence, and proactive problem‑solving.
• Service Level Agreement (SLA) Accountability:
  Own the achievement and monitoring of Service Center SLAs, settlement fail rates, and buy-in resolution…