Sr. Onboarding Operations Specialist III

Kestra Financial is a wealth management platform dedicated to empowering independent financial professionals-including traditional and hybrid RIAs-to grow their businesses and deliver exceptional client service. We combine advanced business management technology with personalized consulting to provide unmatched scale, efficiency, and support. Our advisor-focused culture is built on innovation and advocacy, enabling advisors to offer comprehensive securities and investment advisory solutions to their clients

Lead with Purpose. Partner with Impact.

At Kestra Financial, we don't just process accounts; we help financial advisors thrive by ensuring their operations run smoothly. Our service model is human-led, tech-enabled, and built on purpose: to help advisors deliver great outcomes for their clients. We want individuals who show up to serve, work together as one team, and do what it takes to make their success easier.

As a Senior Client Service Associate, you are a highly experienced and influential individual contributor within the Account Services department. You will be responsible for overseeing and resolving complex processing challenges related to client account setup, maintenance, and asset transfers, often acting as a primary point of escalation and subject matter expert across multiple processing areas. Beyond processing, you will play a critical role in mentoring colleagues, identifying and implementing process improvements, and ensuring consistent delivery of exceptional service to advisors and their staff via comprehensive support, including managing advanced phone and Salesforce cases.

This role is ideal for someone who demonstrates profound functional knowledge, advanced problem-solving capabilities, and a strong commitment to leadership without formal supervisory duties.

What You'll Do:

• Lead Complex Processing & Issue Resolution
• Serve as a primary subject matter expert across multiple account services processing areas (e.g., New Accounts, Maintenance, Transfer of Assets, Specialty Services), handling escalated and highly complex transactions and inquiries.
• Process intricate new accounts, incoming and outgoing transfers, direct rollovers, Periodic Investment Plans (PIPs), Systematic Withdrawal Plans (SWPs), and special account features for both existing and transitioning firms, ensuring compliance with intricate requirements.
• Proactively identify and resolve Not-In-Good-Order (NIGO) issues, working directly with advisors and internal partners on complex solutions.
• Drive the resolution of unique or challenging account maintenance requests and transactional exceptions.
• Provide Advanced Client & Advisor Support
• Act as a senior point of contact for critical operational needs of all clients and their support staff, offering expert guidance and solutions.
• Manage high-priority phone and email queues, handling complex inquiries that require in-depth research and cross-functional coordination.
• Oversee and resolve complex Salesforce cases, leveraging advanced system knowledge and problem-solving skills.
• Provide in-depth education and training to representatives and their assistants on complex operational procedures and Advisor Complete® functionalities.
• Drive Operational Excellence & Team Leadership
• Identify opportunities for process enhancements and efficiency gains, taking initiative to propose and implement solutions that improve departmental workflows and service quality.
• Mentor and provide guidance to junior Client Service Specialists and Associates, sharing expertise and fostering their development.
• Lead small projects or initiatives focused on improving internal procedures, documentation, or training materials.
• Collaborate with Sales Supervision, Legal, Compliance, and other departments to resolve complex paperwork and operational issues.
• Champion departmental efforts to exceed processing standards and contribute to a culture of continuous improvement, advocacy, and integrity.
• Analyze complex financial reports to identify discrepancies or trends impacting processing.
• Perform special projects and assignments requiring independent judgment and deep functional knowledge.

What You Bring:

• High school…