Payroll Specialist

Job Summary

To provide the accounting and advanced technical skills necessary to the function of a payroll department. Responsible for maintaining accurate employee records and the preparation of reports affecting transfers of retirement and other taxing authority funds.

Provides customer assistance regarding payroll-related inquiries as posed from various sources, including personal, telephone, or e‑mail. Audits and reviews time record activity for hourly employees. Responsibility includes reviewing the posting hours for payroll processing. Works with various departments/employees to resolve any inconsistencies and corrective action. Processes, reviews, reconciles, prepares various payroll related disbursements such as retirement funds, employment tax funds, insurance funds, etc.

Posts journal entries to record disbursement activity. Submits routine payroll job to process monthly employee vacation and sick leave accruals and validates results. Assists in auditing holiday, vacation, and sick leave taken and related accrued leave balances. Performs the payroll exit process regarding employees who are terminating employment with Texas Southmost College. Analyzes employee data and initiates vacation settlement processing.

Audits/validates overtime reporting for payroll processing. Communicates with various personnel to resolve inconsistencies. Collects data necessary for research, follows up, and communicates with applicable parties. Evaluates payroll adjustments in pay or accrued leave and presents findings to supervisor. Performs payroll related reconciliations. Supports the values and institutional goals as defined in the College’s Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.

Working hours may include evenings, holidays or weekends depending on deadline requirements and special events. Performs state related reporting activities. Performs tax withholding reviews. May be tasked with special projects. Meets daily, weekly, monthly, and quarterly deadlines. Supports all payroll activities. Performs other duties as assigned.

The physical demands for the position are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle objects; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl;

talk or hear and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.