Travel Accountant

Travel Accountant

Position Title:

Travel Accountant

Department:
Department of Mathematics

Location:

UT MAIN CAMPUS

Weekly Scheduled

Hours:

40

FLSA Status:
Exempt from FLSA

Earliest

Start Date:

Aug 24, 2026

Position Duration:
Expected to Continue

The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. The Department of Mathematics is part of one of the world’s most respected mathematics communities, featuring faculty who are leading researchers in their fields.

Responsible for processing a high volume of travel and travel‑related documents for the Department of Mathematics.

• Travel
  :
  Serve as the Department’s main contact for faculty, student, and visitor travel. Perform comprehensive travel management and coordinate all arrangements to include hotel reservations, parking, travel reimbursements, vendor set up (PIF), direct deposit, NETA form and flight accommodation (Concur). Responsible for creating prior approval travel paperwork for visitors, assisting faculty with their Travel Authorization Requests, and answering questions regarding University and Department travel policies.
  
  Create VE5, VE6, and VP5 travel documents. Ensure that accurate and appropriate receipts and supporting documentation are submitted to the Office of Accounting for reimbursements.
• Wire Transfers
  :
  Coordinate and process all aspects of wire transfers.
• Event Management
  :
  Work with faculty and student organizers to coordinate event logistics, budgeting and details to secure all aspects of travel management.
• Budget
  :
  Ensure all accounts have sufficient spending balance for travel requests. Create budget transfers.
• Procurement, Purchasing, & Payments
  :
  Serve as a backup for department purchasing, procurement, and payments. Coordinate purchasing documentation to include Purchase Orders, Official Occasion Expense Forms, or contracts. Responsible for creating payment vouchers (VP1, VP2, and VPE documents) to pay vendors or reimburse UT employees for business expenses. Work with vendors to complete PIFs, resolve invoicing concerns and process payments.

Bachelor’s degree in Finance, Accounting, or Business Administration from an accredited institution. Two years of progressively responsible experience in finance or accounting with experience in financial analysis. Ability to work as a member of a large and complex team; providing exceptional, consistent, and reliable customer service in a financial capacity. Data analysis experience is a plus. Knowledge of accounting principles and practices, financial management, and internal controls.

Proficient with Microsoft Office and functionalities of financial accounting and reporting systems.

Relevant education and experience may be substituted as appropriate.

• Prior experience in an academic or research environment.
• Experience working with FRMS and DEFINE voucher processing.
• Working knowledge of university purchasing procedures and policies.

$60,000 + depending on qualifications

• Work is performed in a standard office environment.
• Repetitive use of keyboard at workstation.

• In office – Possible hybrid schedule.
• Flexible between 7am - 6pm.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or…