Deputy Chief Financial Officer

General Description

Performs advanced (senior-level) managerial work providing direction and guidance in strategic operations and planning. Work involves establishing the strategic plan and goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and reviewing budgets. Plans, assigns, and supervises the work of others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions

(25%) Directs program activities and/or business functions within the Business Services division.

• Reviews results of special investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance.
• Plans, develops, and approves schedules, priorities, and standards for achieving goals; and directs evaluation activities.
• Coordinates and oversees reporting requirements to oversight agencies including the Comptroller of Public Accounts, Legislative Budget Board, Office of the Governor, and State Auditor.
• Serves as point-of-contact and oversees activities related to all agency financial audits.
• Manages the division's day-to-day functions in the absence of the Chief Financial Officer.

(20%) Develops and establishes goals and objectives consistent with the agency's strategic plan.

• Monitors compliance with agency policies as well as other state, federal, and local policies.
• Develops policies, procedures, and division guidelines, and monitors compliance.

(20%) Manages staff in the areas of revenue processing, expenditure processing, payroll, time and leave, and financial reporting.

• Supervises, coaches, counsels, and assesses professional, technical, and clerical personnel.
• Develops training and/or performance improvement plans for employees.
• Evaluates the performance of division personnel.
• Participates in the hiring process for the division, interviews, and hires applicants for employment.

(20%) Prepares and oversees the preparation of the annual operating budget, legislative appropriations request and the annual financial report as well as oversees revenue, accounting, payroll, purchasing, and time and leave activities for the agency.

• Prepares and/or directs the preparation of agency budgets and periodic financial statements, analyses, and reports in accordance with federal and state reporting requirements.
• Serves as a consultant on the financial aspects of program planning.
• Coordinates with the Chief Financial Officer, executive staff, and budget analyst to ensure timely submission of Fiscal Notes.
• Conducts analysis and interpretation of expenditure patterns, budget projections, and the financial position of the agency.
• Represents the agency and the Business Services Division at internal and external meetings.
• May attend and represent the agency at legislative hearings.

(15%) Develops, reviews, and approves budgets and major expenditures; and ensures that requirements of funding sources are met.

• Oversees the maintenance of systems and controls necessary to accurately and timely deposit revenue.
• Oversees and prepares monthly revenue, expenditures, and special reports as needed.
• Reviews and establishes performance goals and makes changes necessary to meet requirements.
• Assists in the oversight of purchasing, property management, procurement, and mail room operations.
• Analyzes processing systems and functions and identifying areas for improvement.
• Oversees the establishment and installation of efficient accounting systems for controlling, recording, and reporting transactions.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS: Bachelor's degree from an accredited four-year college or university in accounting, auditing, budgeting, financial coursework or related field. Experience and education may be substituted for one another.

Four (4) years of experience in the management and direction of a program relevant to accounting, financial, budget or purchasing operations and three (3) years of experience in…