Contract Specialist III-V: Local Government Office; Austin District

Position: Contract Specialist III-V: Local Government Office (Austin District)

This position performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties The essential duties for a Local Government Contract Specialist III, IV, or V include

• Assists with contract negotiations.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Confers with legal staff and management on various legal matters.
• Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
• Ensures contracts are payable and meet all legal requirements.
• Performs other job responsibilities as assigned.This position requires driving a state vehicle

Additional essential duties for a Local Government Contract Specialist IV or V include

• Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Negotiates contract renewals and amendments
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.

Additional essential duties for a Local Government Contract Specialist V include

• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.

Minimum Qualifications

Education
:
Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience

Local Government Contract Specialist III
: 3 YEARS in contract administration, administrative support, bookkeeping or accounting.
Local Government Contract Specialist IV
: 4 YEARS in contract administration, administrative support, bookkeeping or accounting.
Local Government Contract Specialist V: 5 YEARS in contract administration, administrative support, bookkeeping or accounting.
(Experience can be satisfied by fulltime or prorated parttime equivalent)

Licenses and Certifications

Valid driver’s license. This position requires driving a state vehicle.

Preferred Licenses:

Certified TX Contract Manager (CTCM)

Certified TX Contract Developer (CTCD)

Competencies Competencies for a Local Government Contract Specialist III, IV, and V include

• Applicable computer operating systems and relevant applications
• Contract record-keeping
• Contract development and oversight
• Contract negotiation, development and management methods
• Applicable laws, rules, and regulations
• Scheduling work assignments

Additional competencies for a Local Government Contract Specialist IV and V include

• Contract development and oversight
• Contract negotiation, development and management methods
• Applicable laws, rules, and regulations
• Scheduling work assignments
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Collecting, sorting and compiling data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Additional competencies for a Local Government Contract Specialist V include

• Contract administration/management systems
• Persuasion and negotiation of critical issues

Physical Requirements and Working Conditions

• Light work:
  Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment

Please click this link to read the standard conditions of employment for all positions:
Standard Conditions of Employment (TxDOT)

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