Program Specialist IV - Contracts

Location: AUSTIN, TX

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Functional

Title:

Program Specialist IV - Contracts

Job Title: Program Specialist IV

Agency: Dept of State Health Services

Department: Immunization Unit

Closing Date: 08/27/2026

Salary Range: $4,263.16 - $5,521.16

Pay Frequency: Monthly

Telework: Eligible for Telework

Travel: Up to 15%

Regular/Temporary: Regular

Full Time/Part Time: Full time

Program Specialist IV

Works independently under the general direction of the Immunization Unit Operations Group Manager. Performs highly complex, senior level consultative services and technical assistance work. Plans, develops, and implements programmatic work related to Immunization Unit contracts. Provides consultative services and technical assistance to Public Health Region Immunization Program Managers and contractors to ensure contract requirements are clear and complied with. Coordinates programmatic pieces of contracts and requests for proposals.

Monitors contractors for compliance with contracts. Coordinates activities with the Contract Management Section and Procurement and Contracting Services. Assists in the planning, coordinating, and monitoring of cooperative agreement/grant related activities and monitoring expenditures associated with the cooperative agreement/grant. Works on special projects as directed by the Immunization Unit Director or Operations Group Manager. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(40%) Provides advanced, complex consultative services and technical assistance to Public Health Regions (PHR), local health departments (LHD), Federally Qualified Health Centers (FQHC), and other contractors for reimbursements approvals and reconciles amount invoiced against contract amounts. Assists with financial and programmatic language for contracts and requests for proposals in coordination with the appropriate Immunization Unit program area with input from stakeholders.

Works closely with Contract Management Section (CMS) and operations financial team to monitor awarded amount against reimbursement requests to ensure reimbursement requests are not over approved contract amount. Review reimbursements request to ensure items are within the approved contract for each entity’s agreement. Provides guidance to staff in the development and integration of new contract purchase orders encumbrances and payment process documentation as they are implemented.

Consults with PHRs, LHDs, FQHCs, and Immunization Unit staff to plan and implement effective programs and services and to ensure consistency statewide. Conducts all work related to contracting as assigned by the Operations Group Manager and the Contracts and Grants Team Leader, and CMS. Develops performance measures and review criteria. Develops statements of work for contractors. Working with Immunization Unit subject-matter experts (SMEs), develops work plans for some contractors.

Serves as a subject matter expert for Immunization Unit contracts. May plan and present at statewide technical assistance meetings. Documents standard operating procedures related to contracts.

(35%) Oversees and conducts reviews to determine contractor compliance with contracts reimbursement requests are reconciled. May conduct contractor compliance reviews (including on-site reviews). Provides technical…