Contract Administration Mgr II

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage .

• Functional
  
  Title:
  
  Contract Administration Mgr II
• Job Title:
  
  Contract Administration Mgr II
• Agency:
  Health & Human Services Comm
• Department:
  Purchasing
  - Consolidated 2
• Salary Range: $7,716.66-$9,333.33
• Pay Frequency:
  Monthly
• Salary Group: TEXAS-B-28
• Shift: Day
• Additional Shift: Days (First)
• Regular/Temporary:
  Regular
• Full Time/Part Time:
  Full time
• FLSA Exempt/Non-Exempt:
  Exempt
• Job Location City: AUSTIN
• Job Location Address: 1100 W 49TH ST (DHSB)
• Other Locations:
  None

Procurement and Contracting Services is looking for a Contract Administration Manager II.

Leads contract management projects and initiatives aimed at strengthening contract management practices agency-wide by developing policies and procedures, creating tools and templates, monitoring and analyzing key success indicators for contract management, and working to support contract management areas. (20%)

Participates in the analysis of contract management issues and the preparation of reports of findings and recommendations. (15%)

Creates, manages, and updates templates, forms, and operating procedures, desk aids, and other documentation related to contract management and monitoring. (10%)

Provides expertise, assistance, and support for contract managers on questions related to contract management and monitoring processes, tools, and requirements. (10%)

Researches and documents best practices based on the work of experienced contract managers to create an online knowledge bank and 'Frequently Asked Questions' for employees to access helpful information and obtain guidance. (5%)

Serves as a liaison between various support programs regarding contract management and monitoring to assist with troubleshooting, escalation of contract issues and adverse actions. (10%)

Provides consultation to program areas with implementing recommendations from audit findings related to contract management and monitoring practices. (5%)

Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner. (5%)

Participate in HHS System procurement and contracting work groups and steering committees, as assigned. (5%)

Works with a team of procurement and contracting professionals to initiate, manage, and perform contract management and monitoring activities to determine if solicitations, templates, terms and conditions, and affirmations comply with agency policies and applicable state and federal laws and regulations. (5%)

Assists with other issues raised by the PCS Director of Contract Management Services. (5%)

Performs related work as assigned including participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)

Knowledge of:

• Knowledge of State procurement and contract laws including the State of Texas Procurement and Contract Guide.
• Knowledge of HHSC programs.

Skill in:

• Skill in developing procedures, templates and processes.
• Skill in preparing reports, manuals, and technical information.
• Skill in composing clear and concise reports and/or correspondences.

Ability to:

• Ability to report to assigned work location.
• Ability to interpret statutes, state, and federal rules and regulations.
• Ability to analyze information and data.
• Ability to develop solutions to problems.
• Ability to communicate effectively, both orally and in writing.
• Ability to report to the PCS Office or other assigned work location as directed by the CMS Associate Commissioner.

Requires certification as a Certified Texas Contract Manager (CTCM) within one year of employment.

A minimum of 6 years of combined experience in contract management, contract-related roles, and/or project management. Experience working with Health and Human Services programs preferred. Four-year degree from an accredited college or…