Distribution Specialist

Overview

The Distribution Specialist is a key member of the supply chain logistics team responsible for the safe, timely, and efficient transportation of medical supplies, administrative documents, equipment, and—when needed—patients across a multi-site healthcare enterprise. This role supports daily clinical operations by ensuring that medical supplies are delivered accurately to clinics, facilitates inter-office administrative correspondence, and assists with building relocations, move-ins, and FF&E (furniture, fixtures, and equipment) transport.

The position requires a reliable, organized, and customer-service-focused individual with a strong understanding of logistics in a healthcare environment. The specialist may also assist with patient home deliveries and transport assignments as needed.

Essential Functions:

• Deliver medical supplies and materials from the centralized receiving location to clinic and administrative sites, ensuring accuracy and timely service.
• Transport sensitive documents and interoffice materials between departments while maintaining confidentiality and HIPAA compliance.
• Support facility relocations, department moves, and new site activations by transporting and assisting with staging of furniture, fixtures, and equipment (FF&E).
• Serve as a driver for internal team and patient transport needs across clinical, administrative, and residential locations, ensuring safety, professionalism, and compliance with organizational protocols.
• Assist with inventory staging, restocking, and basic processing of incoming and outgoing orders within centralized ordering and receiving operations.
• Maintain accurate records of deliveries, pickups, mileage, fuel usage, and inventory movement using provided tracking systems or logs.
• Follow all fleet safety policies and transportation protocols, including procedures for handling sensitive or regulated materials.
• Support additional logistical needs, including patient home deliveries and interdepartmental event setup, as assigned.

Knowledge, Skills and Abilities:

• Ability to operate vehicles safely and efficiently for scheduled deliveries and transports across clinical and administrative sites.
• Knowledge of safe practices for lifting, loading, and transporting medical supplies, furniture, and equipment.
• Maintain strict confidentiality and adhere to privacy standards when handling sensitive documents or patient-related items.
• Ability to maintain accurate logs for deliveries, mileage, and inventory movement.
• Communicate professionally and clearly with clinical staff, administrators, and vendors to coordinate services.
• Assist with staging, restocking, and tracking of supplies to support centralized ordering and receiving operations.
• Utilize mobile apps, inventory software, or tracking tools to complete tasks efficiently.

QUALIFICATIONS:

Education:

• High School Diploma or equivalent (higher degree accepted)
  - Required

Work Experience:

• 2 years Experience in a transportation, delivery, or logistics role.
  
  - Required
• 2 years
  
  Experience with moving, FF&E support, or relocation services.
  
  - Required
• 1 year Experience with basic inventory handling,recordkeeping, and delivery software. Preferred
• 1 year Experience in a healthcare, facilities, or supply chain environment preferred. Preferred

Licenses and

Certifications:

• Drivers License Upon Hire
  -Required
• HIPAA Training Certification Within 6 Months
  - Required
• OSHA 10-Hour Within 6 Months
  - Required