Operations Support Coordinator - Austin, TX

Are you someone who thrives behind the scenes making operations run smoothly and enjoys supporting clinical teams? If yes, we would love to hear from you!

At Total Primary Care
, we are committed to delivering accessible, high-quality healthcare across our growing network of clinics in Texas. We are currently seeking an organized, detail-oriented Operations Support Coordinator to help support clinic operations, vendor management, provider scheduling, and compliance functions across multiple regions.

This is a critical role that supports Area Managers, Regional VPs, providers, and clinic teams to ensure smooth day-to-day operations.

The Operations Support Coordinator plays a key role in supporting operational efficiency across regions, with a strong focus on vendor coordination, scheduling, payroll support, and compliance tracking. This position requires strong communication skills, high attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

• Support Area Managers and Regional VPs with supply ordering and vendor account needs
• Update and manage DEA forms and vendor user logins
• Assist with order approvals and serve as the primary vendor contact
• Troubleshoot vendor-related issues and coordinate solutions
• Act as main point of contact for lab-related issues across all regions
• Assist with supply delivery as needed within Central Texas
• Identify opportunities to streamline inventory and improve cost efficiency
• Manage Saturday schedules for Providers, PAs/NPs, and MAs
• Partner with Regional VP on monthly provider scheduling
• Enter provider payroll for the Central Texas region
• Coordinate provider call-outs and secure coverage replacements
• Manage monthly physician/provider chart reviews and ensure timely completion
• Maintain collaborating physician documentation between providers and medical directors

• 2+ years of healthcare operations, clinic coordination, or medical administration experience preferred
• Experience working with provider scheduling and payroll support
• Strong organizational and multitasking skills
• Ability to manage vendor relationships and problem-solve independently
• Experienced in working with spreadsheets
• Comfortable working in a fast-paced, multi-clinic environment

• Highly organized and proactive
• Strong communicator with professional follow-up skills
• Solutions-oriented mindset
• Comfortable balancing operational and compliance responsibilities
• Team player who supports leadership across regions

If this job speaks to you apply today! This is a full-time salaried position.