Invoice Specialist

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Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional

Title:

Invoice Specialist

Job Title:

Program Specialist II

Agency:
Dept of State Health Services

Department:
Lab Business Operations

Posting Number: 18301

Closing Date: 07/09/2026

Posting Audience:
Internal and External

Occupational Category:
Business and Financial Operations

Salary Range: $4,300.00 - $4,800.00

Pay Frequency:
Monthly

Salary Group: TEXAS-B-18

Shift: Day

Additional

Shift:

Telework:
Eligible for Telework

Travel:
Up to 5%

Regular/Temporary:
Regular

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Facility

Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (DBGL)

Other Locations:

MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Brief

Job Description:

Currently the position may be eligible to telework up to 3 days per week, but telework schedules are subject to change per DSHS and HHSC policy.

Provides administrative and technical assistance to staff and leadership within the Public Health Laboratory Division and serves as a liaison for invoice inquiries to ensure prompt payment of valid expenses. Liaises with Accounts Payable staff to avoid late payments or account delinquency. Maintains a high-volume shared email inbox and responds to customer & vendor inquiries. Reconciles invoices submitted for items received by Lab Supply staff.

Disputes discrepancies in invoices as appropriate. Provides administrative and technical assistance to staff and leadership within the Public Health Laboratory Division through the collection and data entry of contract and non-contract requisitions into the agency purchasing system to obligate Public Health Laboratory Division funding. Creates, reviews, proofs, and edits procurement documentation for adherence to laboratory, agency, and enterprise policies and procedures.

Tracks purchase order and invoice amounts for funding, communicating with lab staff to consider requesting additional requisitions when amounts are low.

Essential Job Functions (EJFs):

EJF 1 (45%) Serves as a liaison for COVID-19 and other invoice inquiries to ensure prompt payment of valid expenses. Liaises with Accounts Payable (AP) staff to avoid late payments or account delinquency. Provides consultative assistance and highly technical accounting expertise to customers. Reconciles invoices submitted to items received by Lab Supply staff. Disputes discrepancies in invoices as appropriate.

EJF 2 (25%) Maintains Laboratory Accounting inbox and responds to COVID-19 and other customer inquiries. Serves as a back-up liaison between laboratory staff, DSHS/HHSC purchasers, vendors, and DSHS budget to ensure the availability of laboratory supplies that are critical for daily operations, COVID-19 response, and the continuity of services. Researches supply and equipment purchase order information related to vendors, supply and service prices and budget coding for requisitions, as needed.

Verifies purchase orders, contracts, and requests are accurate, appropriate, and correct, upon request by Lab staff, as needed. Performs special assignments and projects as given by manager. Coordinate the use of Pro Card for appropriate funding level and urgent purchases, as needed. Coordinates and communicates with HHSC purchasers and external vendors, as needed. Assist in the development of procedures related to the standardization of accounting and procurement processes.

Assist in the development and implementation of materials and training to lab staff for accounting and procurement activities.

EJF 3 (15%) Provides administrative and technical procurement assistance to staff and leadership within the section by the daily collection and data entry of COVID-19, contract, and non-contract requisitions into CAPPS Financials to obligate Laboratory Services Section (funding). Creates, reviews, proofs, and edits procurement documentation for adherence to laboratory, agency and enterprise policies and procedures. Functions as a liaison between the DSHS Laboratory Services Section (Austin and South Texas locations) and other entities including (but not limited to) vendors, HHSC Procurement and Contracting Services (PCS), DSHS Budget Office, DSHS Accounts Payable, DSHS Contract Management Section (CMS) and HHSC Asset Management.

EJF 4 (10%) Performs reporting duties related to purchasing and procurement, including purchase order…