Surgery Scheduler, Ambulatory Surgery Center

Surgery Scheduler, Ambulatory Surgery Center

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre‑operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources.

• Manages scheduling of surgical procedures, ensuring optimal use of operating rooms.
• Communicates with surgeons and clinical staff to confirm availability and requirements.
• Updates and maintains the surgical schedule in the hospital's scheduling system.
• Collects and verifies patient information and pre‑operative documentation.
• Ensures all necessary consents and medical records are obtained and filed.
• Coordinates with insurance providers for pre‑authorization of procedures.
• Provides patients with pre‑operative instructions and information.
• Answers patient inquiries regarding surgical procedures and schedules.
• Coordinates pre‑operative appointments and tests as needed.
• Monitors and manages availability of surgical equipment and supplies.
• Works closely with the supply chain team to ensure timely procurement of necessary items.
• Assists in the preparation of operating rooms for scheduled procedures.
• Maintains accurate records of surgical procedures and patient interactions.
• Prepares reports and documentation for the surgical team and hospital administration.
• Supports the Surgery Scheduling Manager with administrative tasks as needed.

• Requires a High School Diploma/GED
• At least 2 year(s) of experience in medical scheduling or a related field.

• Associate's Degree in healthcare administration or a related field
• At least 3 year(s) of experience in surgical scheduling within a healthcare setting.
• Certified Medical Scheduler (CMS) or equivalent certification.

$46,500+ depending on qualifications

• Standard office equipment
• Repetitive use of a keyboard
• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.