Manager, Clinical Research Financial Operations

Job Posting

Title:

Manager, Clinical Research Financial Operations

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Hiring Department: Dell Medical School

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Oct 05, 2026

Position Duration: Expected to Continue Until Sep 30, 2029

Location: AUSTIN, TX

Job Details:

General Notes

Dell Medical School is seeking a Manager, Clinical Research Financial Operations.

This is a 3-year grant-funded position with an end date of September 30, 2029, renewable based on availability of funding, work performance, and progress toward goals.

Purpose

The Manager, Clinical Research Financial Operations manages daytoday centralized clinical research services within the Clinical Trials Office (CTO) and supports consistent execution of clinical trial workflows across participating departments. Reporting to the Senior Manager, Clinical Research Operations, this role oversees research coordinator pools and operational staff responsible for study startup execution, regulatory submissions, trial coordination activities, and participant recruitment support.

The Manager implements standardized operational procedures, ensures compliance with federal regulations and institutional policies, and supports efficient activation and execution of clinical trials. This role collaborates closely with investigators, departmental research units, regulatory offices, research finance, and clinical operations to ensure high quality study conduct and operational readiness across the institutional research portfolio.

ESSENTIAL JOB FUNCTIONS:

Operational Oversight & Process Implementation

• Manages daytoday operations of centralized clinical research services including study startup, trial coordination, regulatory workflows, and recruitment support.
• Implements operational procedures, service workflows, and performance expectations established by the CTO.
• Supports the development and maintenance of standard operating procedures (SOPs), job aids, and guidelines for clinical research operations.
• Monitors key operational metrics such as study activation timelines, coordinator workload, regulatory submission timeliness, and enrollment progress.
• Identifies process gaps and recommends operational improvements to enhance efficiency and compliance.

Research Coordinator Pool Management & Workforce Support

• Supervises centralized research coordinators and operational staff, including hiring, onboarding, training, performance evaluation, and daytoday oversight.
• Assigns coordinator resources to studies based on protocol complexity, enrollment expectations, and departmental needs.
• Ensures consistent application of operational standards, documentation practices, and participant management workflows.
• Supports workforce development, competency assessment, and professional growth for coordinators and operational staff.
• Contributes to workforce planning and resource allocation strategies to meet institutional research demands.

Clinical Trial Start-Up & Study Activation Coordination

• Oversees operational components of feasibility review, study intake, and activation readiness activities.
• Coordinates with contracting, coverage analysis, budgeting, IRB, regulatory, Epic Research, and CTMS teams to ensure timely activation.
• Tracks startup progress, monitors milestones, and identifies operational barriers affecting study initiation.
• Implements activation workflows, communicates expectations to study teams, and supports continuous improvement efforts.

Regulatory Support & Compliance Monitoring

• Oversees regulatory submission activities including initial submissions, amendments, continuing reviews, and safety reporting.
• Ensures compliance with institutional policies, FDA regulations, ICHGCP guidance, and federal research requirements.
• Supports operational readiness for audits, inspections, and sponsor monitoring visits.
• Assists with oversight of investigator initiated studies, including documentation, compliance tracking, and submission coordination.

Recruitment Support & Research Systems Integration

• Supports centralized recruitment strategies and participant engagement initiatives.
• Coordinates with research technology platforms including Epic Research, CTMS, and eRegulatory systems to support operational workflows.
• Ensures research systems are used consistently to document study activity, support regulatory compliance, and maintain reporting accuracy.

Marginal or Periodic Functions:

• Participates in CTMS and EHR upgrade testing, workflow redesign, and golive support.
• Represents…