Executive Meeting Manager

Executive Meeting Manager

Sage Hospitality Group is set to hire an Executive Meeting Manager at Hotel Van Zandt in Austin, Texas! Hotel Van Zandt features 319 guest rooms and more than 25,000 square feet of meeting space, live music at our featured restaurant onsite, Geraldine’s, pool parties, and many pop‑up events. Join us here to make a difference!

As part of Sage Hospitality Group, we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. We empower our employees to make positive impacts on the communities in which we live and work, building relationships with guests and value for our shareholders, creating unforgettable experiences.

We are looking for independent thinkers, harnessing entrepreneurial spirit, forging our own path, risk takers and creative spirits alike. Your success is about more than the work you do—it’s about who you are, and we invest in your personal and professional growth.

• Book short‑term meetings and groups into the hotel. Supervise and execute set up, break down, and service of conference meeting rooms.
• Receive and respond to all customer inquiries. Negotiate and capture all profitable Rooms & Catering business.
• Provide marketing collateral to clients and guests, including menus, meeting room layout & seating capacity diagrams, and similar.
• Prepare and send requested proposals and contracts to potential clients.
• Coordinate all details pertaining to room lists, including room types, shared rooms, room locations, handicap‑accessible rooms, room billing, etc.
• Educate Event Planners on hotel procedures, such as meal guarantees, set‑up styles, payment terms, available hotel services, etc.
• Coordinate details to appear on each “Event Order,” including meeting room set‑up specifications, banquet food & beverage items, audio/visual equipment & billing details.
• Distribute final Rooming Lists and Banquet Event Orders to all applicable service staff.
• Conduct site inspections and entertain qualified potential clients per Sage Hospitality policies.
• Document and report all sales activities in a timely, accurate and consistent manner.
• Maintain an active list of top accounts to ensure continuous relationship building. Frequent contact, visits and entertainment.
• Perform other services and duties as requested; may host functions, participate in sales blitzes, travel and work extended hours to achieve goals.
• Generate group revenue, solicit, close and contract business using strong negotiating skills.
• Develop relationships within the community to expand repeat customer base for future opportunities.
• Attend regular networking events to build brand awareness.
• Partner with the Banquet & Culinary teams to provide a customer experience that exceeds expectations.
• Effectively use sales resources and administrative staff.
• Contribute to the health and strength of a dynamic team culture.
• Communicate event details and requirements with and provide input to team members to execute events effectively.
• Monitor client satisfaction scores in staff helpfulness, food quality and overall event and lead by example to exceed brand pillars.
• Capture short turnaround business and solicit, negotiate and confirm new and repeat business.
• Prepare and execute sales contracts, event orders, group resumes to ensure quality product delivery and customer satisfaction.
• Coordinate all details to appear on each “Banquet Event Order,” including meeting room set‑up needs, banquet food & beverage items, event agenda/timelines, audio/visual equipment needs & billing details.
• Exercise excellent communication, presentation, organization, time management and listening skills.

• Knowledge of the hotel's policies and procedures with the ability to determine course of action based on guidelines.
• Ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
• Possess communication skills to negotiate, convince, sell and influence professionals and/or hotel guests.
• Ability to drive to outside sales calls.
• Excellent comprehension and literacy…