Seasonal Events Assistant

Seasonal Events Assistant Scope & Purpose

The Seasonal Events Assistant will play a crucial role in supporting the preparation, execution, and cleanup of events at Community First! Village, including our biggest event of the year, Village of Lights. This position supports various event-related tasks and on-site needs, ensuring a smooth and enjoyable experience for all attendees, volunteers, and staff. The ideal candidate is detail-oriented, a team player, and able to manage multiple tasks simultaneously.

This is a temporary full-time, non-exempt position running from September through January and reporting to the Events & Hospitality Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 9 am – 5 pm Monday-Friday. Some nights and weekends will be required. The candidate must be available to work on the following days:
September 18-19, December 3-5, and December 11-12
. The Seasonal Events Assistant will office at Community First! Village located at 9116 Hog Eye Road, Austin, TX 78724.

• Temporarily join the MLF team from September through January
• Regular day-of assistance with onsite events, including setting up and tearing down food, tables, chairs, trash, etc.
• Promotional work for Community Cinema Events – Mailchimp, Eventbrite, social media, Canva design, event calendars, etc.
• Research venues and vendors for upcoming events
• Lead volunteer groups in various event specific tasks
• Assist with various Village of Lights and other large event-related tasks.
• Create and manage QR codes for event use
• Conduct an inventory of event décor and supplies and organize them on a regular basis (e.g., traffic vests, light wands, fire pit supplies, etc.)
• Assemble supplies for both volunteers and staff
• Help create and put up signage around the event site
• Organize and steward shared event spaces
• Charge and prepare essential event tech equipment (walkie-talkies, iPads, etc.)
• Learn Asana (task management software) and assist in managing various event boards
• Perform administrative tasks as needed to support event coordination.
• Aid in post-event tasks, including inventory, cleanup, and storage of event materials.
• Other duties & responsibilities as needed

• MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
• Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
• Strong organizational skills with the ability to manage multiple tasks
• Detail-oriented with a focus on ensuring smooth event logistics
• Ability to work both independently and collaboratively with a team
• Excellent communication skills, both written and oral
• Proficient in the use of technology, including Microsoft Office Suite and Asana
• Previous experience with event support preferred but not required
• Must have a valid driver's license

• Must be able to easily lift at least 30 lbs. on a regular basis
• Ability to stand, climb, stoop, kneel, or crouch, to reach with hands and arms, and to move about the property
• Willingness to work outdoors and engage in physical tasks such as event setup and teardown

We empower communities into a lifestyle of service with the homeless.

We provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.

• Transform the way people view the stereotype of those who find themselves homeless

• Reconnect the homeless to self, family and community

• Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work

• Connect human to human, heart to heart through the fellowship of food and hospitality

• Inspire people into a lifestyle of abundance by giving their best first

The vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family:

• God, infinitely perfect and blessed in…