Event Planning Coordinator

Summary Hyatt Regency Austin | Start Your Career Creating Experiences That Matter

Some people see a ballroom. You see what it could become.

Some people see a ballroom. You see what it could become.

Nestled along the shores of Lady Bird Lake in the heart of downtown Austin, Hyatt Regency Austin is where meetings become connections, celebrations become memories, and great ideas come to life.

At Hyatt, our purpose is to care for people so they can be their best—and our Events team brings that purpose to life every day.

We're looking for an enthusiastic, organized, and people-focused Event Planning Coordinator who is eager to learn, build relationships, and grow a career in Events and Hospitality.

In this role, you'll support our Event Planning Managers while gaining hands‑on experience planning and servicing your own groups and events. From creating banquet event orders and coordinating menus to working with clients, managing event details, and partnering with hotel teams, you’ll play a key role in bringing memorable events to life.

If you enjoy staying organized, thrive in a fast‑paced environment, and love helping create exceptional guest experiences, we’d love to meet you.

No two events are exactly alike—and no two days are either.

You’ll help turn a client’s vision into an experience. Assist Event Planning Managers with the planning and servicing of meetings and events. Plan and service assigned groups while developing your own event planning expertise. Coordinate menus, meeting agendas, room setups, audiovisual needs, special requests, and event timelines. Create and maintain detailed Banquet Event Orders and other event documentation.

Communicate with clients before, during, and after events, providing responsive, personalized service and anticipating needs. Build trusted relationships with guests and hotel teams alike.

Events are made memorable by the big moments—but they’re made successful by the details.

You’ll help manage everything from:

• Meeting Room Setups
• Audiovisual
• Guest Room Blocks
• VIP Needs
• Billing
• Timelines
• Special Requests You’ll review contracts, monitor room block pickup, communicate billing instructions, and ensure event details are accurate and ready for execution.

Planning is only half the fun. You’ll also see those plans come to life. You’ll collaborate with teams throughout the hotel—including Banquets, Culinary, Sales, Front Office, Housekeeping, Engineering, and Audiovisual—to make sure everyone is working from the same playbook. When events are underway, you’ll help serve as an on-site resource for clients and our hotel teams, responding to needs, solving problems, and helping ensure everything runs seamlessly.

Through our Together by Hyatt event philosophy, we strive to create experiences that leave our planners and guests feeling:
More Cared For, More Efficient, More Impactful and More Intentional.

We’re looking for someone who is naturally curious, organized, energetic, and excited about hospitality. You may be a great fit if you:

• Have a genuine desire to care for others and create memorable experiences.
• Enjoy working in a fast‑paced environment where priorities can change quickly.
• Are highly organized and love the details.
• Communicate confidently and professionally in person, by phone, and in writing.
• Can manage multiple projects and deadlines while staying positive and composed.
• Enjoy solving problems and finding creative solutions.
• Are comfortable learning new technology and computer programs.
• Believe the best results happen when teams communicate and work together.
• Want to learn, take on new responsibilities, and grow your career in Events.

Because this isn’t just a job where you’ll help plan events.

It’s a place to build an Events career.

You’ll learn alongside experienced hospitality professionals, gain exposure to the many moving pieces behind complex events, develop…