Meeting Planner

The Fountain Group
is a national staffing firm and we are currently seeking a
Meetings & Conference Room Planner
for a prominent clientofours.

This position is in
Austin, TX
78727.Details for the position are as follows:

Location:Austin, TX – 100% Onsite
Contract Duration:3 Months, with potential to extend or convert to a permanent position based on performance and/or business needs
Pay Rate:$34–$36/hour
Travel:Up to 20%

We are seeking an experienced
Meetings & Conference Room Planner
to coordinate and execute a high volume of onsite corporate meetings and events. This individual will manage meeting logistics from initial planning through onsite execution, partnering closely with internal stakeholders, vendors, facilities, and other cross-functional teams.

The ideal candidate has strong corporate meeting planning experience, excellent organizational and communication skills, and the ability to manage multiple events and changing priorities in a fast-paced environment.

• Plan and coordinate onsite corporate meetings, conferences, and events from start to finish.

• Partner with internal stakeholders to understand meeting objectives, requirements, timelines, and logistics.

• Coordinate conference rooms, catering, audiovisual needs, room layouts, transportation, security, building access, accommodations, and evening events as needed.

• Maintain and communicate an accurate, real-time conference room and meeting calendar.

• Coordinate with facilities and internal teams to ensure appropriate room setup and event support.

• Manage external vendors and suppliers and ensure services meet company requirements and expectations.

• Develop event timelines, checklists, attendee communications, and logistical plans.

• Serve as the primary point of contact for internal customers throughout the planning and execution process.

• Provide onsite event support and quickly troubleshoot scheduling or logistical issues.

• Coordinate campus tours and communicate plans with appropriate departments and leadership teams.

• Track event budgets, expenses, attendee information, and post-event feedback.

• Maintain meeting and supplier records in accordance with company policies.

• Support large national meetings, including occasional travel for onsite execution.

• Collaborate with other team members to ensure appropriate meeting and event coverage.

• Bachelor’s degree in Event Planning, Hospitality Management, Business, or a related field, or equivalent professional experience.

• 5+ years of professional meeting or event planning experience.

• Experience planning and executing
  corporate meetings for internal stakeholders.

• Experience coordinating vendors, catering, AV, facilities, room setups, and other event logistics.

• Excellent organizational, communication, and stakeholder management skills.

• Strong attention to detail with the ability to manage multiple meetings and priorities simultaneously.

• Strong problem-solving skills and ability to adapt quickly to changing circumstances.

• Ability to work
  onsite in Austin five days per week.

• Ability to travel up to 20%.

• Flexibility to occasionally work evenings or weekends based on event schedules.

• Certified Meeting Professional (CMP) certification preferred.