HR Records Management Specialist III

Date:
Feb 17, 2026

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

HR Records Management Specialist III

Job Title:

Human Resources Spclst III

Agency:
Health & Human Services Comm

Department: HR STAFF

Posting Number: 13984

Closing Date: 03/03/2026

Posting Audience:
Internal and External

Occupational Category:
Office and Administrative Support

Salary Group: TEXAS-B-20

Salary Range: $4,263.16 - $4,300.00

Pay Frequency:
Monthly

Shift: Day

Telework:
Eligible for Telework

Regular/Temporary:
Regular

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

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The HR Records Management Specialist III performs human resources records management and technical assistance work. Work involves assisting in the operations of the Health and Human Services (HHS) human resources records management program and ensuring compliance with state and federal eligibility/identification and other employment related laws, regulations, and policies. This position acts as the main point of contact and processor for employment and salary verification requests, prior state service verifications, and lost wage verifications.

Additionally, it serves as the primary backup for handling internal and external requests for human resources information or documents related to the Open Records Act, subpoenas, litigation, civil rights matters, audits, risk management, and investigations. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Serves as the primary backup contact for and processor of internal and external requests for HR information and/or documents required for resolution of Open Records Act, subpoena, litigation, civil rights, audit, risk management, and/or investigation matters.
• Coordinates the HHS Human Resources Office's efforts in retrieving human resources related information and/or documents maintained at the HHS Employee Service Center, HHS Payroll Office, and/or HHS Time, Leave, and Labor Office, e.g., training transcripts, job applications, interview and selection records, Equal Employment Opportunity (EEO) documents, job performance records, worker's compensation information and documents, payroll records, time/ leave/labor records, and unemployment insurance records.
• Processes employment/salary verification requests, lost wage verification requests, and prior state service verification requests.
• Research records management issues. Clarifies records management policies and procedures for HHS agency supervisors, managers, and staff.
• Maintains workload statistical reports.

• HHS agency and human resources policies, procedures, and practices.
• Current records management administration and maintenance policies, procedures, and practices.
• The Open Records Act.
• Time management principles and practices.
• Office procedures; of spelling, punctuation, grammar, and arithmetic; and of business terminology, methods, and procedures.

Operating personal computers and using MS Office applications, including Excel and Word; experience with human resources software such as Peoplesoft, imaging programs, and a variety of office equipment, including phones, fax machines, copiers, scanners, and shredders.

• Correct…