Payroll Administrator

Our client is seeking a Payroll Administrator II here in Austin, Texas. This role is an FTE/ Direct hire role with our client, they offer a hybrid work environment with a very collaborative team!

In this position, you will operate at an intermediate level, using your payroll expertise to manage payroll processing and reporting activities while ensuring compliance with all applicable laws, regulations, and company policies. You will play a key role in delivering accurate and timely payroll, utilizing payroll systems effectively, troubleshooting payroll-related issues, and communicating clearly with employees and stakeholders. If you’re looking for your next challenge, we encourage you to apply.

• Reviews recurring payroll documents for accuracy and completeness, flags discrepancies, resolves issues, and follows established payroll procedures to determine next steps
• Uses payroll and time & labor systems for data entry, reporting, and employee record inquiries
• Communicates payroll policies and procedures to stakeholders outside the payroll team
• Maintains payroll system data, updating employee records for tax changes, garnishments, levies, and other deductions
• Supports management with guidance on the impact of new payroll regulations and system updates
• Develops and delivers special payroll reports for leadership and executives
• Assists with payroll planning, strategy support, and internal communications
• Processes bi-weekly payroll and supports off-cycle runs, including identifying and resolving out-of-balance conditions
• Reviews payroll calculations to ensure pay accuracy and compliance with company policy and regulatory requirements
• Serves as a point of contact for timekeepers, employees, and supervisors on payroll-related questions
• Ensures payroll record updates are completed accurately, including taxes, deductions, insurance, and direct deposit changes
• Partners with Human Resources to ensure correct pay adjustments for military and disability leave cases
• Administers and tracks employee garnishments and tax levies
• Handles bi-weekly payroll tax payments and related activities
• Processes employee terminations and final pay actions
• Validates and updates employee direct deposit details
• Prepares invoices related to employee benefits vendors
• Reviews automated payroll outputs, including registers and standard system reports
• Creates payroll-related general ledger entries and verifies accurate sub-ledger to general ledger posting
• Prepares requested payroll schedules and documentation for external audits
• Responds to payroll inquiries from internal and external auditors
• Reconciles payroll-related general ledger accounts
• Works with Human Resources to resolve benefit administration discrepancies and issues

• Six or more years of experience in payroll, accounting, or a related field
• At least three years of experience processing payroll using automated payroll and time and attendance systems
• A degree in accounting or a related discipline may be substituted for a portion of the required experience, in accordance with our client’s guidelines