Human Resources Coordinator

A software company is looking for an HR Coordinator to support a short-term compliance project ensuring employment eligibility documentation is complete, accurate, and up to date. The ideal candidate has hands‑on experience with I-9 verification and/or employee onboarding, knows what documentation is acceptable beyond just passports, and is a highly organized, proactive communicator who's comfortable with repeated outreach to coordinate with employees across the organization.

• $25-30/hr
• Validated parking
• On‑site snacks and coffee
• Breakfast provided Tuesdays and Thursdays
• Lunch provided Wednesdays

Austin, TX

Temporary (2 week assignment, with an opportunity to extend)

• Reach out to employees on an assigned list (following an initial heads‑up email from the company) to schedule time to complete or update I-9 documentation.
• Conduct verification calls or meetings to review, collect, and confirm acceptable identity and employment eligibility documents.
• Re‑verify existing I-9s that are nearing expiration or require updated documentation.
• Accurately complete and file I-9 forms in compliance with federal requirements.
• Track progress and maintain organized records across a large volume of employee files.
• Communicate proactively and persistently, following up multiple times as needed to schedule or complete documentation.
• Coordinate scheduling across employees using both Google and Outlook calendar systems.
• Create and organize files in Google Drive as needed.
• Perform other duties as assigned.

• HR coordinator or administrative background, with hands‑on experience in I-9 verification and/or employee onboarding strongly preferred.
• Working knowledge of acceptable I-9 documentation and how to properly complete Form I-9.
• Highly organized with strong attention to detail.
• Confident, proactive communicator who is comfortable with repeated outreach to schedule and follow up with employees.
• Comfortable working across multiple systems and calendar platforms.
• Familiarity with Slack, UKG, and Google Drive is a plus (UKG experience helpful for E-Verify).