Payroll Specialist

SUMMARY: Responsible for the full payroll function and the support and maintenance of the company’s HR systems, including the research, and identification of any necessary improvements and/or modifications to all HR software systems.

• Creates and maintains job titles, pay grades, and pay ranges within the HRIS software.
• Processes all scheduled and special payroll runs by reconciling timesheets, produces reports required by accounting and other sources to ensure accuracy of each payroll.
• Manages all out of state tax employment tasks including submissions to tax departments for each state and coordination with payroll processing vendor to maintain compliance of employment taxes.
• Produces additional relevant reports from Workday on a regular and periodic basis.
• Ensures year-end PTO accrual balances are manually adjusted for those outside the normal carryover calculations, ie: PTO payout amounts, etc.
• Manages all payroll third party vendor case requests and submits cases based on payroll needs, including the management of the COBRA portal and sending monthly COBRA remittance reports to accounting.
• Completes monthly Management reports.
• Reconciles all year-end payroll processing reports including annual W-2s and 1094 and 1095C filings.
• Maintains and updates all employee forms including, insurance information, retirement plan information, IRS, DOL and ERISA required forms.
• Reviews monthly invoices from group insurance providers for accuracy, resolves problems and follows up to see that enrollments/changes are entered properly.
• Reconciles all employee retirement plan deferral changes and 401(k) loan payments in HRIS. Reviews and maintains all retirement plan vendor reports related to all employee changes, distributions, notice announcements, etc.
• Administers group insurance plans including processing enrollments, changes, or terminations, and billing reconciliation.
• Works with receptionist to ensure all building security cards and parking stickers are reported, distributed, and tracked accurately in appropriate software.
• Works with department VP during the annual retirement plan audit.
• Develops personal and professional goals and plans to attain them. Pursues a continuous program of self-development.

• General knowledge and understanding of office/clerical functions.
• Knowledge and skill in the use of personal computers for word processing and spreadsheet applications.
• Knowledge of HRIS and payroll required.
• Extensive knowledge working with Workday HCM software required, with the ability to make configuration changes as needed
• Payroll certification and/or Workday certification preferred.
• Ability to establish and maintain effective working relationships with co-workers and vendors.
• Ability to communicate effectively in both oral and written form.
• Highly organized with ability to multi-task.
• Ability to work with frequent interruptions.
• Ability to handle confidential and sensitive data.

Bachelor's Degree preferred. Minimum of five years office experience, preferably in a human resources environment, with direct payroll responsibilities utilizing Workday.