Senior HR Administrative Associate, Texas Institute for Electronics

Senior HR Administrative Associate

The Senior HR Administrative Associate serves as the primary coordinator for Human Resources administrative operations for the Texas Institute for Electronics (TIE), including recruitment, hiring, onboarding and offboarding, affiliate management, and employee support services. This role functions as a key operational liaison between candidates, employees, managers, University departments, and external partners to ensure efficient, compliant, and customer-focused HR service delivery.

• Support hiring managers and HR staff throughout the full recruitment lifecycle for staff, faculty, research, technical, and administrative positions.
• Initiate and submit recruitment requests; manage access to candidate pools; disposition candidates; close recruitments; and collect recruitment-related documentation.
• Track recruitment activities and maintain accurate records to support reporting and compliance.

• Serve as the primary point of contact for candidates throughout the interview and hiring process, providing clear and timely communication.
• Develop and maintain interview schedules and candidate itineraries; coordinate interview logistics for hiring teams across multiple locations as needed.
• Distribute candidate resumes, job descriptions, evaluation forms, and interview resources; track interview activities and maintain associated documentation.

• Coordinate all new hire onboarding activities, including preparing offer letters, submitting new hire requests, facilitating employee communications, and coordinating access and equipment requests.
• Track hiring activities and conduct initial welcome and orientation sessions for new employees.
• Manage onboarding and renewal processes for students, affiliates, contractors, temporary workers, and guests, ensuring alignment with University policies and procedures.

• Coordinate employee separation and offboarding activities, including data tracking, collection of University property, coordination of access removal, and related employee communications.
• Schedule and support exit meetings, including verbal exit interviews, and document feedback to inform continuous improvement efforts.

• Monitor and maintain the department's shared Human Resources mailbox and other intake channels.
• Respond to simple to moderately complex inquiries from employees, managers, and candidates on a wide range of HR topics via email, Teams, and in-person.
• Collaborate with HR Support Services and other University offices to ensure timely, accurate completion of TIE HR requests, routinely tracking and following up on statuses.

• Prepare correspondence, reports, records, forms, and other administrative documentation as requested.
• Prepare and submit weekly staffing reports to TIE leadership.
• Maintain and distribute the TIE organizational chart using Visio, ensuring information is current and accurate.
• Track all HR activities in Smartsheet, maintaining data integrity and audit-ready records.
• Prepare monthly HR staffing reports and materials for recurring meetings.

• Identify opportunities to improve administrative workflows, standardize procedures, and enhance the candidate and employee experience.
• Support the implementation of process improvements in collaboration with HR leadership, ensuring consistency with University policies and compliance requirements.

• Provide backup support to the Senior Administrative Associate for Admin and HR and other team members as needed, including working at other locations in town (Montopolis area and/or Pickle Research Campus).
• Assist in planning and supporting TIE events and initiatives, such as onboarding sessions, workshops, and employee engagement activities.

• Assist with special projects, operational initiatives, and other administrative duties as assigned to support TIE's strategic goals and HR operations.

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support to a diverse population of stakeholders.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
• Ability to travel to and work at other locations in town when needed.

Relevant education and experience may be…