Office & People Operations Coordinator

Join Contoro Robotics – Revolutionizing Warehouse Automation with Cutting-Edge Robotics

At Contoro Robotics
, we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX
, our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics
, working together to push the boundaries of automation.

We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you!

We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork.

It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. Contoro is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable.

Office & Facilities

• Run day-to-day office operations and keep the workplace organized and functional

• Own vendor and building-management relationships, facility repairs, and office maintenance

• Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed

• Greet visitors and coordinate company events, lunches, and team activities

Onboarding & Offboarding

• Own onboarding from offer acceptance through day one in our HR system

• Set up system access, work spaces, and equipment; run office tours and orientation

• Complete employment eligibility verification and maintain accurate employee records

• Coordinate offboarding, including documentation, access, and equipment return

Recruiting Coordination

• Coordinate interviews, phone screens, and candidate communication in our applicant tracking system

• Keep candidates, hiring managers, and interviewers aligned throughout the process

• Support offer letters and pre-employment documentation

HR & Administrative Support

• Answer employee questions on policies, benefits, payroll, and HR processes

• Support benefits enrollment and keep HR policies and handbooks current

• Manage correspondence, company records, and internal communications

• Provide administrative support to the CEO and broader team, and assist with special projects

• High school diploma required; bachelor's degree preferred

• Experience as an office manager, administrative assistant, HR coordinator, or in a related role

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Excellent time management, organization, and prioritization skills

• Excellent written and verbal communication skills

• Sound judgment and discretion handling confidential employee information

• Available onsite Monday through Friday, 8:00 AM – 4:00 PM

• Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)

• Experience with spend management or recognition platforms (Ramp, Nectar, or similar)

• Experience with Atlassian tools (Confluence, SharePoint)

• Prior HR or recruiting coordination experience at a startup or high-growth company

• Bilingual in Korean, Spanish, or Chinese