Hr Coordinator

Position: HR COORDINATOR
JOB DESCRIPTION

Job Title:

HR Coordinator Department:
Human Resources

Reports To:

Director of Human ResourcesFLSA Status:
Non-Exempt Employment Status:
Part-Time

Location:

Austin-Area Locations;
Multi-Site Support as AssignedSUMMARYThe HR Coordinator provides administrative and operational support to the Human Resources department across Infinite Recovery and assigned affiliated entities. This position supports recruiting, onboarding, employee records, training, timekeeping, benefits, HRIS, and compliance processes and serves as a first-line resource for routine employee questions. The HR Coordinator must maintain confidentiality, follow established procedures, and promptly escalate sensitive or higher-risk matters to the Director of Human Resources.

ESSENTIAL FUNCTIONSPosts approved positions, maintains applicant records, schedules interviews, communicates with candidates, and prepares approved offer letters and pre-employment documents.

Coordinates required background checks, drug screens, healthcare sanctions screenings, references, and other pre-employment requirements; tracks outstanding items and promptly escalates delays, discrepancies, or concerns.

Creates employee profiles and onboarding workflows in Paycom or assigned HR systems and supports timely completion of Form I-9, E-Verify, tax, direct-deposit, policy, credential, and other required documents.

Coordinates orientation, system access, first-day communication, and training assignments and follows up to ensure onboarding requirements are completed on time.

Processes approved employee changes, including job title, supervisor, location, employment status, schedule, and demographic updates, and retains supporting documentation.

Maintains complete, accurate, organized, and confidential personnel files and HR records, including licenses, certifications, training, health records, background checks, and other time-sensitive employment requirements.

Audits employee personnel files, training records, payroll documentation, and other HR records to confirm completeness, accuracy, currency, and alignment with company policy and compliance requirements; coordinates corrections and escalates unresolved gaps.

Maintains HR trackers, reports, calendars, and follow-up lists for renewals, evaluations, corrective actions, training, compliance deadlines, and assigned HR projects.

Reviews timekeeping for missing punches, approvals, discrepancies, and routine exceptions; follows up with employees and supervisors before payroll deadlines and prepares approved change documentation.

Answers routine employee questions using approved materials regarding timekeeping, PTO, payroll access, medical, dental, vision, HSA/FSA, retirement, employee-assistance, voluntary, and other ancillary benefits.

Serves as a resource to employees who need assistance with Paycom or the assigned HRIS, including system access, profile updates, documents, benefit elections, training assignments, and other HR resources.

Supports new-hire benefit enrollment, qualifying life events, leave, and separation workflows and refers plan interpretation, eligibility disputes, claims concerns, and complex benefit matters to the Director of Human Resources or designated resource.

Responds promptly and professionally to routine employee and supervisor requests and supports HR communications, employee engagement, recognition, meetings, training completion, and assigned projects.

Protects employee, applicant, payroll, benefits, and client information in accordance with confidentiality requirements, HIPAA, and 42 CFR Part 2, as applicable.

Works independently within approved processes, travels between assigned locations as needed, and promptly escalates complaints or concerns involving employment, safety, privacy, wages, employee relations, or compliance.

The job duties listed in this job description may not be inclusive of all requirements of this position. Other duties may be assigned by your supervisor.

SUPERVISORY RESPONSIBILITIES This position has no direct supervisory responsibilities. The HR Coordinator may coordinate administrative tasks and follow up with employees and supervisors but does not have…