Senior HR Administrative Associate Job Austin area,Texas USA,HR/Recruitment

Serve as the primary coordinator for Human Resources administrative operations for the Texas Institute for Electronics, including recruitment, hiring, onboarding and offboarding, affiliate management, and employee support services
Support hiring managers and HR staff throughout the full recruitment lifecycle for staff, faculty, research, technical, and administrative positions
Initiate and submit recruitment requests; manage access to candidate pools; disposition candidates; close recruitments; and collect recruitment-related documentation
Track recruitment activities and maintain accurate records for reporting and compliance
Serve as the primary point of contact for candidates throughout the interview and hiring process
Develop and maintain interview schedules and candidate itineraries; coordinate interview logistics for hiring teams across multiple locations as needed
Distribute candidate resumes, job descriptions, evaluation forms, and interview resources; track interview activities and documentation
Coordinate new hire onboarding, including offer letters, new hire requests, employee communications, access, and equipment requests
Track hiring activities and conduct initial welcome and orientation sessions
Manage onboarding and renewal processes for students, affiliates, contractors, temporary workers, and guests
Coordinate employee separation and offboarding, including data tracking, property collection, access removal, and employee communications
Schedule and support exit meetings and document feedback
Monitor and maintain the department’s shared Human Resources mailbox and other intake channels
Respond to simple to moderately complex HR inquiries via email, Teams, and in-person
Collaborate with HR Support Services and other University offices to complete TIE HR requests
Prepare correspondence, reports, records, forms, and other administrative documentation
Prepare and submit weekly staffing reports to TIE leadership
Maintain and distribute the TIE organizational chart using Visio
Track HR activities in Smartsheet, maintaining data integrity and audit-ready records
Prepare monthly HR staffing reports and materials for recurring meetings
Identify workflow improvements, standardize procedures, and support compliance
Provide backup support to administrative and HR team members, including working at other locations in town
Assist with TIE events and initiatives, including onboarding sessions, workshops, and employee engagement activities
Assist with special projects, operational initiatives, and other administrative duties as assigned

Requirements

High school graduation or equivalent
One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience
Experience coordinating multiple projects, schedules, and competing priorities simultaneously
Experience delivering customer service and support to a diverse population of stakeholders
Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams
Excellent written, verbal, organizational, and interpersonal communication skills
Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately
Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines
Ability to travel to and work at other locations in town when needed
Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR § 120
This job requires a class "C" operator's driver's license
The applicant selected must provide a current three-year driving record from the current state of residence
A Texas driver's license must be obtained within 30 days of becoming…