Recruiting Specialist

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Full Time Clerical Mission Plaza, Austin, TX, US

Human Resources

Director of Human Resources

Full-Time, Non-Exempt

In-Person

$60,000–$65,000 annually (based 40 hour work-week)

The Recruiting Specialist supports Foundation Communities’ staffing needs by managing assigned recruitment activities from requisition intake through candidate selection and offer. This position partners closely with hiring managers to attract, identify, and engage qualified candidates while providing a positive and responsive candidate experience.

The role also provides administrative support throughout the recruiting and onboarding process, including maintaining accurate recruiting records, coordinating pre-employment activities, supporting new-hire transitions, and ensuring timely communication and follow-through.

Success in this role requires strong organization, attention to detail, responsiveness, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

• Manage assigned requisitions from intake through selection and offer, including job postings, sourcing, application review, phone screening, interview coordination, candidate communication, and hiring manager follow-up.
• Partner with hiring managers to understand staffing needs, position requirements, recruiting priorities, and candidate qualifications.
• Source and develop candidate pipelines using job boards, professional networks, referrals, community partnerships, and other recruiting strategies.
• Present qualified candidates to hiring managers and assist with interview, selection, and offer processes.
• Support internal candidates, including coordination of internal references and required hiring steps.
• Maintain consistent, professional, and timely communication with candidates and hiring managers throughout the recruiting process.

• Maintain accurate and timely recruiting information in ADP Workforce Now, applicant tracking systems, hiring trackers, and electronic files.
• Open, update, monitor, and close requisitions and ensure candidates are moved appropriately through the recruiting process.
• Coordinate pre-employment requirements, including background checks, references, screenings, documentation, and other requirements as applicable.
• Monitor outstanding recruiting and hiring items and proactively follow up with candidates and hiring managers to keep processes moving.
• Prepare and maintain recruiting reports, hiring documentation, templates, interview materials, and other HR records.
• Support the transition from candidate to new hire by coordinating required information, documentation, onboarding communications, and administrative follow-up.
• Assist with onboarding activities and provide backup HR administrative support during periods of high volume or as needed.

• Serve as a responsive point of contact for hiring managers and provide guidance regarding recruiting processes, interview practices, internal hiring procedures, and documentation requirements.
• Promote consistent, equitable, and professional recruiting practices across departments.
• Maintain confidentiality and ensure recruiting and hiring records are complete, accurate, and handled in accordance with applicable policies and requirements.
• Identify process gaps, delays, or compliance concerns and elevate them appropriately.
• Support improvements to recruiting systems,…