Litigation Legal Administrative Assistant

Job Title: Litigation Legal Administrative Assistant

Location: Austin TX 78746

Salary/Payrate: $70K-$80K annually and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH AFTER 3 months of employment)

Referral Fee:
AMS will pay $500 should the person you refer gets hired

Legal Assistant for its Transaction Tax Practice. The ideal candidate is a proactive and resourceful individual with strong organizational and communication skills, both written and verbal.

• Time entry:
  Enter attorney time into billing system
• Deadline Calendaring:
  Calendar and monitor case deadlines for attorneys
• File management:
  Maintain and organize files in an orderly manner following the standard naming conventions when scanning and saving documents to the firm document management system
• Coordinate schedules:
  Coordinate attorney calendars, meeting arrangements, and travel
• Billing:
  Assist attorneys with finalizing pre-bill drafts
• Expense reimbursement:
  Submit attorney expenses for reimbursement and reconcile attorney credit cards
• Process new client/matter intake:
  Prepare new matter forms and open files
• Prepare Documents:
  Prepare shell forms and assist with drafting pleadings, motions, briefs, or other legal documents or correspondence. Assist attorneys with converting files between formats (e.g., Word and PDF) and document comparisons.
• Discovery:
  Prepare draft discovery requests and responses, prepare production for service (e.g., bates stamping), process incoming production, assist with deposition preparation and scheduling
• Filing and Service:
  Finalize and proofread filings and coordinate in-person or electronic filing and/or service
• Docketing and Submissions:
  Obtain hearing and trial settings and submit filings to non-hearing dockets
• Hearing and Trial Support:
  Prepare materials for and assist with preparation for hearing and trials. Attend the hearing or trial, as needed
• Communicate clearly, concisely, and professionally with attorneys, staff, opposing counsel, and court personnel
• Exercise good judgment by making sound and practical decisions
• Other duties and special projects, as assigned

• Preferred qualifications:
  
  College degree or equivalent combination of education and experience.
• Experience:
  
  Minimum of 5 years, with a preference for litigation experience.
• Software Proficiency:
  Demonstrate proficiency in MS Office (Outlook, Excel, and Word) and Adobe.
• Professionalism:
  Exercise complete discretion and a high degree of professionalism.
• Process Adherence:
  Ability to follow processes and procedures.
• Initiative:
  Ability to anticipate work needs, follow through with minimum direction, and proactively follow-up on own initiative.