Project Assistant

A growing law firm is looking to add a Contract Project Assistant to their team in Austin, Tx.

This position is onsite daily from 9:00 a.m. to 5:00 p.m. and is designed to provide comprehensive administrative and operational support to the Construction Contracts Attorney, the Contracts Administrator, and the Legal Assistant team. The role serves as a key resource in ensuring the smooth coordination of construction contract matters by assisting with document preparation, organization, and management; maintaining accurate records and contract files;

facilitating communication across internal teams; and supporting day-to-day legal and contractual processes. The ideal candidate will be highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while contributing to the overall efficiency and effectiveness of the legal department.

OVERVIEW

RESPONSIBILITIES

• Monitor "Construction Contracts" email inbox for new and pending assignments

• Independently validate bonds and review insurance for compliance with construction contract terms

• Follow-up with internal and external contacts on the status of negotiated contract modifications, including the status of related bond and insurance modifications for compliance with contract

• Independently review submitted service agreements to approved forms

• Independently provide feedback to external consultants when proposed agreements do not align with the current negotiated forms

• Independently draft, revise, prepare and edit proposed agreements and documents, including track changes, styles, and formatting as requested

• Gather copies of required documents from other departments within the Firm as needed for review of contracts submitted to the Construction Contracts Review email Inbox

• Workshare compare proposed contracts to approved forms and note any discrepancies for Attorney review

• Work with Attorney on revising and editing proposed and form contracts

• Follow-up with internal departments and external consultants on the status of contract modifications and schedule conference calls when needed for negotiation of contract terms with clients' consultants

• Assist Attorney with creation of notice of default of contract letters and termination of contract letters

• Assist Attorney with gathering and producing client documents to outside litigation counsel

• Assist with class-action litigation submissions for participating clients

• Organizing documents prior to and following board meetings (including printing, making copies for distribution, preparing documents for signature, etc.)

• Review and edit documents, including track changes, styles, and formatting

• Researching client records, gathering, summarizing and analyzing data and information

• Routine updating of client reference information, including custom tabs, organizational charts, directories, and calendars

• Independently follow-up on pending/assigned items with limited supervision

• Prioritizing multiple short term and long term tasks and projects

• Preparing routine and form correspondence and legal documents

• Recording and filing of client documents

• Coordinating with clients, consultants, and other firm personnel, including scheduling of meetings and conference calls

• Develop an understanding of the Contracts Attorney's needs and responsibilities on a client-by-client basis

• Other duties as assigned

JOB QUALIFICATIONS

• Strong proficiency with Microsoft Outlook calendaring, Word 2013, and Excel

• Strong writing skills a must

• Strong proof reading skills a must

• Experience with proofing and editing documents

• Strong oral and written communication skills (emphasis on grammar, spelling, writing skills)

• Experience with Workshare a plus

• Experience with positions that are heavy deadline driven

• Ability to work independently on multiple projects

REQUIREMENTS
:

• Associates degree required

• 3-4 years' full time employment experience in a professional office environment

• Strong proficiency with Microsoft Office and Excel

• Excellent verbal and written communication skills

• Ability to learn quickly, prioritize daily work, manage multiple, simultaneous deadlines and multi-task

• Above-average organizational skills

• Must be resourceful and able to problem solve independently