Administrative Coordinator

Job Description

The position supports MML’s Uniform and Merchandise Programs through inventory management, procurement support, quality assurance, and cross-functional coordination. This role ensures timely delivery, accurate records, and effective communication across teams.

Inventory and Procurement Operations

• Maintain vendor relationships to ensure reliable supply chains and timely delivery
• Submit uniform and merchandise orders
• Maintain accurate inventory records and conduct regular audits of quantities and pricing
• Facilitate receiving, restocking, and storage organization
• Ensure all deadlines are met according to production calendars
• Address supplier issues regarding defective or non-compliant products
• Collaborate with manufacturers to resolve product quality concerns

Cross-Functional Coordination & Communication

• Collaborate with production, supply chain, and internal teams on merchandise product launches
• Maintain weekly communication on inbound orders to support efficient distribution
• Provide regular updates to manager on inventory, vendor issues, and timelines
• Assist with rolling out new uniform programs and merchandise lines
• Process all merchandise Shopify order fulfillment
• Support merchandise return audits and address customer service issues

Reporting, Budgeting & Analysis

• Track SKU-level sales, inventory performance, and order patterns
• Monitor invoices and ensure expenditures remain within budget
• Communicate discrepancies or changes in cost to manager

Qualifications

• Proficiency with Google suite (ie. sheets, docs, slides)
• 1-2 years of relevant internship experience, hospitality and/or procurement experience a plus
• Minimum of high school diploma
• Strong organizational, collaboration, and communication skills
• Ability to lift 40 pounds, transport boxes
  ** between HQ and inventory spaces/restaurants