Supply Chain Coordinator

Administration
6210 US-290 E
Austin, TX 78723, USA

Administration
6210 US-290 E
Austin, TX 78723, USA

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit

PURPOSE

The overall role of the Supply Chain Coordinator is to ensure that appropriate and best quality products and services for designated areas of responsibility within Austin Regional Clinic, Covenant Management Systems, and related entities (“organization”) are acquired and delivered in the most timely, cost effective, and efficient manner. The Supply Chain Coordinator is required to be the subject matter expert in his/her designated area of products and services.

Maintains excellent customer service with all departments within the organization and with external suppliers. Carries out all duties while respecting patient confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Communicates with all parties as to the status of products and services required for the organization to maintain an efficient and effective operation and to support and facilitate ongoing quality patient care.
• Collaborates with internal customers to understand operations and their needs. Together with Supply Chain leadership, works to align supply chain support for those operations with the organization’s strategic direction to ensure maximization of efficiency and overall cost effectiveness.
• Receives requests for specific products or services from within the organization and determines if the request is appropriate. Based on the needs assessed in collaboration with internal customers, identifies and researches prospective suppliers . Obtains price quotes for final products or services and initiates a purchase order.
• Manages and processes timely the day to day clinic and department internal stock requisitions.
• Ensures order quantities are reasonable based on customer’s operations and appropriate for storeroom on hand inventory.
• Ensures proper customer is selected and the order is coded properly in the Supply Chain system.
• Provides follow-up with customers to ensure orders are being fulfilled accurately and, if not, works with internal Supply Chain staff to identify process issues and implement improvements.
• Communicates inventory backorder issues to the customer and internally within the Supply Chain department to reduce delivery time.
• Helps to maintain the perpetual inventory system by facilitating good order management, placing timely stock reorders, supporting the daily cycle count, and ensuring customer returns are processed properly via the inventory system.
• Performs cycle counts daily and annual physical inventory count.
• Maximizes the use of available contracts including the utilization of GPO (Group Purchasing Organization) contracts. Evaluates potential alternatives when available including use of generics, substitutes, or value-added services. Works proactively with appropriate Operations personnel on the acceptance and use of generics by explaining cost savings and industry acceptance of product.
• Collaborates with Senior Supply Chain Coordinators on projects to ensure all required products and services within Coordinator’s area of expertise have been properly identified and helps to ensure the timely delivery of products or services in accordance with project timeline.
• Prepares and places purchase orders with suppliers. Tracks orders to ensure that they are received timely so as to avoid disruption of operations and patient care. Coordinates with suppliers to ensure timely and accurate delivery of ordered supplies/services, expediting and resolving related problems as necessary.
• Assists in extracting data, providing analysis, and preparing reports related to…