Business Office Manager

Job Summary

The Business Office Manager plays a critical role in overseeing the daily operations of the department, ensuring efficient and effective management of administrative functions. Key responsibilities include assisting the County Judge and Chief of Staff with budget development, managing human resources and payroll processing, and coordinating compliance with reporting and credentialing requirements. This position requires meeting strict deadlines, advising leadership on important issues, and handling Public Information Act requests in collaboration with various county departments.

The manager will also hire and train interns, developing schedules and budgets to optimize support for office staff. In addition, the role encompasses oversight of Commissioners Court operations, including planning for and coordinating Commissioners Court meetings and interfacing with other county offices. Responsibilities extend to financial management, where the manager will assist in budget preparation, compile financial reports, and oversee purchasing and contract management.

Furthermore, the Business Office Manager will engage with the community and provide vital administrative assistance, attending meetings, supporting public engagement events, and fulfilling ad‑hoc duties as assigned. This role demands strong leadership and organizational skills to facilitate growth and development within the department while maintaining a high standard of service.

This is a job classification within the Management job family. Incumbents in this classification are responsible for directing the administrative and operations functions within the County Judge’s office. Responsible for development of strategic plans and program initiatives to facilitate efficiency and effectiveness. Typically directs the human resources management, finance, budgeting, information systems, facilities and other administrative and operational functions through subordinate managers and administrative staff.

• Oversee Daily Operations:
  Manage and facilitate daily administrative functions within the department, including helping the Judge and Chief of Staff to develop the office budget, and processing purchasing, human resources, payroll, records management, information technology, and other office requirements.
• Meet Deadlines:
  Ensure operations are managed effectively to meet deadlines.
• Advise Leadership:
  Provide updates and advice to the County Judge and Chief of Staff on pertinent issues.
• Bonds:
  Process Bonds for elected and appointed officials.
• Reporting & Training:
  Ensure compliance for the Judge and office staff with reporting and credentialing requirements.
• Public Information Act:
  Coordinate with the Chief of Staff, County Attorney’s office, and other county departments to respond to Public Information Act Requests within statutory deadlines.
• Intern Program:
  Hire and train intern staff, develop annual intern budget, schedule hours and coordinate intern work to support office staff.
• Substitute Coverage:
  Schedule substitute coverage and act as back‑up for all staff as necessary.
• Facilitate Growth:
  Identify opportunities for staff improvement, learning, and development; address conflicts and issues.

• Court Operations Oversight:
  Manage, plan, delegate, coordinate, monitor, and evaluate staff work, including of other offices and departments within the county, following well‑defined procedures to support the efficient and transparent operations of Commissioners Court meetings and support of the County Judge.
• Interact with County Offices:
  Interface with the County Clerk's Office, County Attorney’s Office, and TCTV as needed during Court meetings and assist the County Judge.
• Court Trainings:
  Develop, implement, and monitor trainings for county departments and elected officials to participate in and submit items for Commissioners Court consideration.
• Commissioners Court Approved Board & Committee Appointments:
  Maintain and manage databases and tracking/reporting systems for Commissioners Court‑appointed boards, commissions, and constituent communications.
• County Code:
  Facili…