Manager of Inventory and Event Operations

Overview

Job Posting

Title:

Manager of Inventory and Event Operations

Hiring Department: University Development Office

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt

Earliest

Start Date:

Feb 09, 2026

Position Duration: Expected to Continue Until Aug 31, 2027

Location: UT MAIN CAMPUS

General Notes

About The University of Texas at Austin

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.

Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow's artists, scientists, athletes, doctors, entrepreneurs and engineers.

Learn more about UT's mission and values and leadership.

Why Join Texas Development?

The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it's only possible because generous supporters believe in the power and promise of our state's flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.

Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Follow your passion, grow your career and help us change the world.

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

The Manager of Inventory and Event Operations is a key contributor to the University Events & Experience team, responsible for ensuring the seamless execution of events through comprehensive oversight of inventory, setup, strike, and logistics operations. This position manages the tracking documentation of all event assets, coordinates the preparation, staging, and installation of required items, and maintains precise records to support accountability and effective financial stewardship.

By supervising both the movement and condition of inventory, the Manager ensures event setups are completed efficiently, assets remain available and in optimal condition, and all logistical requirements are met to deliver exceptional event experiences for the university community.

The role is hands-on and physically demanding, involving coordination of multiple simultaneous setups and teardowns. Duties include managing event operations within the University Events department, maintaining systems, processes, and resources with accuracy and accountability. The Manager oversees comprehensive asset management and departmental inventory, utilizing current technology and departmental procedures. Additional responsibilities include hiring, scheduling, and supervising third-party labor teams to ensure service quality and cost-effectiveness, coordinating all aspects of event setup and teardown to ensure flawless execution and thoroughly tracking all tasks and expenditures within departmental systems to uphold operational excellence and accountability.

This position has an end date of 8/31/2027, but may be renewable based upon availability of funding, work performance, and progress toward goals. Funding is expected to continue.

• Asset Documentation and Tracking:
  Maintain detailed documentation and tracking of all assets used for inventory events.

• Monitor the movement, condition, location, and duration of each asset to ensure accurate accountability and availability.

• Keep precise records that promote operational efficiency and support financial stewardship.

• Document production notes, standard operating procedures, processes, and checklists to ensure consistency and accountability throughout event management.

• Inventory Management and Logistics:
  Oversee the preparation, staging, restocking, and retrieval of inventory to maximize efficiency in event setup and return processes.

• Inspect all returned assets for damage and coordinate replacement or restocking procedures as needed.

• Monitor consumable supply levels and proactively notify relevant teams to prevent shortages.

• Coordinate delivery, installation, setup, and removal (strike) of event assets and inventory through tracking and reporting…