Office Administrator

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The Office Administrator, in collaboration with and in support of the firm’s strategic initiatives, serves as an essential leader within DLA Piper, driving administrative excellence and fostering a positive work environment. The Office Administrator embodies the core values of boldness, exceptional service, collaboration, and support, serving as a cornerstone of the firm's operational and strategic goals.

This position sits in our Austin office and will be onsite. Frequent travel across the Central Texas region between Austin, Dallas, and Houston offices is required.

• Leadership
  • Directs, manages, and oversees the daily administrative business functions of the office.
  • Represents and supports firm decisions and initiatives, managing through change.
  • Plans and facilitates office core management team meetings to ensure collaboration on operational excellence.
  • Manages, advises, and mentors direct reports, including compensation planning, performance evaluations and onboarding.
  • Holds individual meetings with each direct report for at least 30 minutes every month.
  • Reports and communicates with Director of Administration, relaying information and escalating office needs, employee relations, or other issues/challenges in a timely manner.
  • Influences across departments and senior staff.
• Lawyer Engagement & Support
  • Regularly interacts and engages with office lawyers to ensure strong practice support and proactively identify and address needs.
  • Manages, facilitates, and supports lateral integration ensuring effective collaboration of firm resources for successful practice integration.
  • Plans, attends, and prepares agenda and materials for partner meetings, presenting on business and financial matters, as needed.
  • Partners with talent acquisition, practice group, and/or local office partners for lateral recruiting efforts and onboarding of new associates.
• Strategic Partnership
  • Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, including managing contracts for strategic utilization of sports tickets to maximize ROI.
  • Partners with various departments on office events and initiatives to maximize engagement and build/maintain a positive office culture.
  • Helps improve the firm's brand recognition in the community through civic involvement and local networking.
  • Partners with the firm's Real Estate leadership team and Operations on space planning, refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management.
  • Participates in firmwide initiatives with department leadership and senior management.
  • Contributes to one or more strategic functional areas within the department, such as:
  • Attorney & Business Professional Relationship Management
  • Process Improvement & Technology (AI)
  • Communications & Leadership Liaison
  • Talent Management:
    Recruiting, Training & Development
  • Manages complex workflows and broader impact.
• Financial Responsibility
  • Supports and drives efforts around billing and collections to optimize cash conversion and meet office goals.
  • Works collaboratively with Practice Group Directors to partner with lawyers to ensure the implementation of best practices in fiscal management.
  • Prepares, analyzes, and maintains accurate office administration and related office budgets for all areas of responsibility.

Demonstrated ability to assume a leadership role and make decisions while fostering a teamwork environment. Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Demonstrated ability to communicate clearly and professionally, both orally and in writing. Demonstrated ability to provide quality client service to both internal and external contacts regarding administrative matters of a complex nature.

Requires patience, creativity, discretion, and the ability to negotiate and influence change. Demonstrated ability to effectively supervise others, including hiring, training, assigning work, managing performance, and…