Collections Manager, Landmarks, Public Art Program

Job Posting Title

Collections Manager, Landmarks, The Public Art Program of The University of Texas at Austin

College of Fine Arts

Weekly Scheduled

Hours:

40

FLSA Status:
Exempt

Earliest

Start Date:

Immediately

Position Duration:
Expected to continue

Location:

UT MAIN CAMPUS

As the university’s public art program, Landmarks enriches the lives of students and visitors by presenting art that is broadly accessible and free to all. Some fifty works of modern and contemporary art are throughout the 433-acre campus and viewed by thousands of people every day.

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks.

The Collections Manager, reporting to the Landmarks Deputy Director, oversees the care, conservation, and maintenance of Landmarks’ public art collection of nearly fifty modern and contemporary works. The role coordinates conservation and restoration with contracted specialists, manages the Landmarks Preservation Guild and conservation interns, and oversees the Landmarks Video program in coordination with the technology manager.

Collection Management and Conservation

• Assist the Director and Deputy Director with long‑range planning and budgeting for the care, maintenance, and conservation of the collection.
• Monitor works, identify needs and coordinate treatments in collaboration with contracted conservators, artists, lenders, Landmarks’ technology manager, and campus service providers.
• Maintain ongoing relationship with the Metropolitan Museum of Art regarding works on long‑term loan to Landmarks, including routine communication, site visit coordination, and loan renewals.
• Maintain relationships and routine communications with campus delegates who monitor works in the collection.
• Maintain relationships and routine communications with external stakeholders.
• Oversee all conservation efforts as needed.
• Maintain the 20‑year routine maintenance budget projection.
• Assist in the development of new projects by working with conservators to determine feasibility of materials and to project long‑term care needs.
• Manage maintenance of new media art, in consultation with tech‑specific vendors and Landmarks’ technology manager.
• Maintain database of treatments and condition reports; maintain records and documentation for each work in the collection and digital archive.
• Plan and execute emergency response for works as needed (e.g., graffiti, vandalism, weather events).
• Track and manage loan agreements and communication with lenders.

Bookkeeping/Budget Management

• Budget development and reporting for all projects.
• Track and forward invoices for payment.
• Reconcile accounts and budgets at the end of a project.
• Coordinate with Landmarks Deputy Director and Business Coordinator to ensure only approved payments are charged to the proper project accounts.

Supervision

• Manage two Pre‑Program Interns including recruiting, training, programming and performance tracking.
• Manage Landmarks Preservation Guild (volunteer program) including recruiting, training, programming and performance tracking.

Committee Coordination

• Coordinate with the Landmarks Advisory Committee (LAC).
• Plan and attend regular meetings.
• Take notes and submit meeting minutes in a timely manner after every meeting.
• Maintain the roster for LAC.
• Work closely with the Director’s EA to schedule meetings.

Other Duties

• Attend Landmark VIP events and tours as requested.
• Additional duties upon request.

• Bachelor’s degree.
• Minimum of three years’ experience with collection management, preferably working with public art collections and/or object conservation.
• Demonstrated supervisory experience.
• Demonstrated experience with budget management.
• Demonstrated experience working external stakeholders and contracted workers.
• Proficiency in Microsoft Office suite including Excel and SharePoint.
• Required Competencies:
  • Ability to multi‑task and manage deadlines.
  • Initiative: including enthusiasm to learn new things.
  • Teamwork.
  • Accuracy and Attention to Detail.
  • Growth and Development Mindset.

• More than four years’ experience with…