Executive Assistant to President & C-Suite

Job Details

Job Location:

Huston‑Tillotson University, Austin, TX 78702

Position Type:
Full‑time

Salary: $60,000.00 per year

This is not your average assistant role—this is a mission‑critical leadership position.

You will be supporting a leader who operates at an elite level.

A national advocate for HBCUs, renowned speaker, and solutionist, President Wallace has the detailed eye Miranda Priestly and the quick, sharp wit of Janelle James with her own unmistakable leadership style.

• Christian
• Innovative
• Tough, decisive, and fast-moving
• Operates with bold vision and high expectations
• Leads with purpose, faith, and strategy
• Expects excellence—and delivers i

This is a front‑row seat to transformational leadership in motion.

• Serve as a highly trusted, discreet advisor, managing sensitive information with absolute confidentiality.
• Act as an extension of the President in written communication—drafting, editing, and responding to emails with clarity, tone, authority, and kindness.

• Own and optimize the President’s calendar with precision and assertiveness—you are the guardian of her time.
• Ensure seamless transitions between meetings (including moving quickly across campus and up/down stairs as well as off campus).
• Proactively identify scheduling conflicts and solve them before they become problems.

• Leverage modern AI tools (ChatGPT, automation platforms, workflow systems) to increase productivity and reduce friction.
• Continuously identify smarter, faster ways to operate.
• Create dashboards to ensure deliverables are on track and end up on time.

• Communicate on behalf of the President with kindness, confidence, polish, and professionalism.
• Prepare briefing materials, talking points, and manage follow-ups that ensure the President is always 10 steps ahead.

• Design and manage high‑level meetings that are organized, efficient, and impactful.
• Create visually compelling Canva presentations that bring ideas to life.
• Host and facilitate meetings when needed—keeping discussions focused, productive, and on time.
• Someone who knows how to serve as an exceptional host to guests who visit the President and who are in presence of the President.

• Coordinate and occasionally accompany the President on travel.
• Manage logistics with excellence, ensuring every trip is seamless and purposeful.
• Understands travel well enough to schedule multiple consecutive trips.

• Anticipate challenges and resolve issues quickly, calmly, and creatively.
• Serve as the “fixer” who ensures nothing falls through the cracks.

• Track key initiatives, deadlines, and priorities across the President’s portfolio.
• Ensure accountability across teams—following up and driving results.
• Support board relations, executive leadership coordination, and special projects.
• Keen eye on being able to prioritize the demands of the President’s time.

• Bachelor's degree required.
• Five (5) years of executive support experience, including supporting C‑level executives.

• You operate with no fear and bring a bold, solutions‑oriented mindset.
• You are willing to go the distance—long drives, late nights, early mornings—because impact doesn’t wait.
• You carry yourself with confidence and presence—a snappy dresser who understands every room matters.
• You lead your work with purpose, faith, and strategy, grounded in strong Christian values.
• You rise to expectations—you don’t shrink from the.

• You are obsessed with the calendar—not good at it, not familiar—obsessed. You quarterback the President’s Outlook calendar with elite precision and confidence of Patrick Mahomes—decisive, strategic, and always ahead.
• You anticipate conflicts before they exist, protect time like currency, and ensure every meeting has purpose and that meeting participants are prepared in advance of time with the President.

• You know…