Administrative Manager

Administrative Manager

Department: Educational Leadership and Policy

Location: UT MAIN CAMPUS

Start Date: May 08, 2026

Hours: 40 hours per week

Status: Exempt from FLSA

Provide leadership and oversee administrative functions such as budgeting, salaries, HR, promotion, recruiting, staff supervision, ensuring efficient operations in alignment with policy and strategic objectives.

• Operations: relieve the Chair from daily operational decisions, manage budgeting, financial reporting, serve as electronic office manager, maintain contact lists, coordinate space and inventory, handle faculty visits and travel.
• Human Resources: provide HR functions for department and Option III program, review appointments, act as I‑9 partner, process appointments, review payroll data, update job descriptions, serve as HR contact.
• Faculty Affairs: assist Chair in faculty matters, coordinate recruitment, manage promotion and tenure processes, oversee various faculty review cycles, manage faculty files and documentation.
• Staff Management and Supervision: supervise administrative staff, assist with hiring, training, onboarding, and separation of student workers.
• Interdepartmental Relations: liaison with Dean's office and other campus units, provide counsel on policies, represent department in professional organizations, oversee web site updates.
• Records Management: maintain personnel files and department records.

• Bachelor's degree.
• Minimum five years’ experience in financial, HR, and administrative management in large organizations, preferably higher‑education.
• Strong time‑management, organizational, and strategic planning skills.
• Excellent communication, customer service, and diplomacy.
• Ability to work efficiently under pressure, meet competing deadlines, and maintain regular attendance.
• Experience with confidential and sensitive information.

• Knowledge of UT Austin and state purchasing and budgeting rules; experience with UT Austin systems such as
  * DEFINE, Workday, FRMS.
• Experience with faculty recruitment, promotion, and faculty development.
• Record of workforce planning and employee development in higher‑education setting.
• Familiarity with University of Texas policies and procedures.

$75,000 + depending on qualifications.

Monday‑Friday, 8 a.m. – 5 p.m.; flexible work arrangement possible (hybrid/remote and on‑campus). Possible extended hours for department events.

The University of Texas at Austin is an equal opportunity/affirmative action employer. We comply with all federal and state nondiscrimination laws and are committed to a policy of equal opportunity for all persons.

A criminal history background check will be required for finalists under consideration.

Regular staff who have been employed in their current position for the last six continuous months are eligible. Staff who are promotion/transfer eligible may apply without supervisor approval.

Retirement plan:
Teacher Retirement System of Texas (TRS). Eligibility requires ≥20 hours per week and ≥135 days in length.

Compliance:
Employees may be required to report violations of Title IX and Clery Act. Fraud reporting and other legal compliance responsibilities noted.